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The next Board meeting is Wednesday, August 20, 2008 , 3:00 - 8:00 p.m. Meeting is held at the Millette Residence, 22 Bluffs Blvd., Center Ossipee. This meeting includes a potluck cookout. Hotdogs and cold beverages will be provided.
Ossipee Main Street Program , Board of Directors, Minutes of Meeting, Wednesday, July 16, 2008 Ossipee Town Hall Picnic Table
Board Members Present: Anne Ward, Pat Jones, Mark McConkey, Joan Harrington, Jane ter Kuile, and Sarah Millette – Executive Director,
Anne Ward welcomed everyone and called the meeting to order at @ 5:00 pm. Because we did not have a quorum, motions were not made and votes were not taken.
Secretary’s Report: Distributed by e-mail. No discussion
Treasurer’s Report: Distributed and discussed.
Program Director’s Report: Executive Director’s monthly report was distributed and discussed. Work continues on the park paths this Sunday. Weeds will be whacked and rocks moved at the back of the building. Volunteers will work on the irrigation. Trees will be planted in September. Steve McConarty plans to volunteer inside of building beginning August 2. Updates on sidewalks and Safe Routes to School application Power point presentation which was done Monday. We’ll hear in September. Wayfinding meeting Chamber August 12; Public meeting on September 11 at Court House 6 – 9 p.m. Refreshments will be served. Ossipee Skateboard Park Project – Please sell tickets so we can pay toward the concrete. TV costs us $800. Festivals and Fairs- make small, no cost ornaments, etc., so we have an inexpensive product to sell at OCC’s Holiday Fair. Sarah has findings and ideas we can use. It was suggested we raffle off a cord of wood at the Fall Festival.
Committee Reports
Promotions: float won first prize. Next year the goal is to have a band for the parade. . Economic Restructuring: business recruitment folder being worked on
Organization Committee focused on details and results of the duck race and the Beech River Run
Design Wayfinding meeting on August 4, 2008
Upcoming Events No Valuland Customer Appreciation Days this year. Pancake breakfast August 9 at OCC buffet style with servers for bacon. $6.00/adults and $4.00/under 12. Sarah – cook, Pat – clean tables. I don’t remember who else volunteered, but I am sure we need people to work and/or to eat. Summer Picnic at Millette’s August 20. Hotdogs and water/soda available – Pot luck for the rest. Acting secretary, Pat Jones
Ossipee Main Street Program Board of Directors Minutes of Meeting, Wednesday, June 18, 2008 Ossipee Town Hall
Board Members Present: Anne Ward, Pat Jones, Donna Sargent, Sarah Millette – Executive Director,
Anne Ward welcomed everyone and called the meeting to order at 6:00 pm. Because we did not have a quorum, motions were not made and votes were not taken.
Secretary’s Report: Distributed. No discussion
Treasurer’s Report: Distributed and discussed.
Program Director’s Report: Executive Director’s monthly report was distributed and discussed. All necessary state and Federal forms are completed. Progress on fund raising events was updated. Progress reports on Duck Race, Beech River Run, Photography Contest, other Old Home Week involvement Updates on sidewalks, Safe Routes to School application Ossipee Skateboard Park Project – paperwork completed to be under Main Street umbrella Update on Downtown Resource Center cost will be kept at $750 or less Building and Park update Committee Reports
Promotions: float preparation . Economic Restructuring: business recruitment folder being worked on
Organization Committee focused on details for the duck race and the Beech River Run
Design Planning Wayfinding meeting on 9/11/08
Acting secretary, Pat Jones
OSSIPEE REVITALIZATION GROUP, INC. dba Ossipee Main Street Board of Directors Meeting - April 21. 2008
MINUTES
Meeting called to order at 5:58 pm by Pat Jones.
PRESENT: P. Jones, S. Millette, L. Littlefield, J. Hansen, J. terKuile, D. Sargent, B. Boutin
Bruce Boutin moved to call the members present a quorum. J. Hansen seconded. Unanimous Vote.
Secretary Report: After review, printed copy accepted (J. Hansen moved & B. Boutin seconded)
Treasurer Report: After review, printed copy accepted. Our records were successfully audited and comments were that we had several practices in place that were good and should be continued and some suggestions were made to improve our system in the future. Written copies of these suggestions and comments were available for Board members. The audit was completed at no cost to Main Street Program. A "thank you" will be send to Jim Lacomb.
Program Director's Report: After review of written copy, Sarah took time to speak on a few listed items.
1. Sarah & Bruce Boutin are figuring the amount of space that will be needed for the heating system so the framing can be started.
2. The Rotary donation has been received.
3. Jean Hansen will be designing a T-Shirt for the Beech River Road Race.
4. Ossipee Main Street has a state winner in the Fundraising category; however, we will not put the winner's name on paper until after the award is presented on May 19th.
5. Skate Park: The Selectmen approved Pat Jones' request to allow the Skate Park Committee to conduct a raffle to benefit the proposed Park to be built at the skating rink location next to the Recreation Dept. Office. The prize will be a Sony 37" large screen TV. Pat was acting as a Skate Park Committee member (not a Main Street representative).
6. New Hampshire Charitable Foundation: A second meeting will be held at the Court House on May 2nd at 2 pm to work on the "all town events calendar". All non-profits are invited to attend.
Sarah's Current Projects: Safe Routes to School and our 990 are Sarah's projects from now until their submission due dates of 5/15/08; therefore, we are postponing the Charrette public meeting until after May 15th.
COMMITTEE REPORTS: Organization: Printed report read and discussed.
Promotion: Anne Ward gave a verbal report. Several people have shown an interest in being part of the Promotion Committee (new volunteers as well of those considering transferring from other committees). Anne shared a little of what she learned at the annual meeting in Philadelphia such as recruiting new volunteers as you need them so they don't feel unnecessary and letting volunteers work on those projects they are interested in rather than making them join a particular committee. She will share more with the Board over time.
Economic Restructuring: Verbal Report was given by Bruce Boutin who has agreed to take over as Chairman following Bill Grover's resignation. Bruce will check with Bill to see if he is interested in staying connected to Main Street. A report on the Economic Fair will be presented at next month's meeting. We should try to help get new volunteers who might be interested in attending the next Economic Restructuring committee mtg. on 5/23 at 7:30 pm
Design: No Report
Upcoming Events:
1. Annual Meeting - We are expecting 40 +/- to attend. Set up at St. Joseph's will be around 3 pm on the 24th.
2. Clean-Up Day - May 3rd, 9 am @ Town Hall. Be sure we have enough trash bags. Will try to have a meal for volunteers. Does not have to be catered. Might have some food that can be frozen following Annual Meeting and Linda Littlefield volunteered a crock-pot item if needed.
3. OCC Spring Fling - Date has been changed to May 10th. We hope to be ready to sell Duck Race Certificates.
4. Pancakes in the Park, July 5th - Cancelled due to fact that OCC tables and tents will be at Constitution Park.
5. Duck Race - Because of early Spring Fling date, it was decided to use the Certificate design from last year and only have a contest to design the 2008 Rubber Duck Race advertisement posters.
ADJOURNMENT: Bruce Boutin moved we adjourn the meeting and Jean Hansen seconded the motion. Meeting adjourned at 6:45 pm
Linda Littlefield Secretary
Ossipee Revitalization Group Inc dba Ossipee Main Street Program
MINUTES
Meeting called to order at 5:58 pm by Pat Jones. PRESENT: P. Jones, S. Millette, L. Littlefield, J. Hansen, J. ter Kuile, D. Sargent, B. Boutin Bruce Boutin moved to call the members present a quorum. J. Hansen seconded. Unanimous Vote.
Secretary Report: After review, printed copy accepted (J. Hansen moved & B. Boutin seconded) Treasurer Report: After review, printed copy accepted. Our records were successfully audited and comments were that we had several practices in place that were good and should be continued and some suggestions were made to improve our system in the future. Written copies of these suggestions and comments were available for Board members. The audit was completed at no cost to Main Street Program. A "thank you" will be send to Jim Lacomb.
Program Director's Report: After review of written copy, Sarah took time to speak on a few listed items.
1. Sarah & Bruce Boutin are figuring the amount of space that will be needed for the heating system so the framing can be started.
2. The Rotary donation has been received.
3. Jean Hansen will be designing a T-Shirt for the Beech River Road Race.
4. Ossipee Main Street has a state winner in the Fundraising category; however, we will not put the winner's name on paper until after the award is presented on May 19th.
5. Skate Park: The Selectmen approved Pat Jones' request to allow the Skate Park Committee to conduct a raffle to benefit the proposed Park to be built at the skating rink location next to the Recreation Dept. Office. The prize will be a Sony 37" large screen TV. Pat was acting as a Skate Park Committee member (not a Main Street representative).
6. New Hampshire Charitable Foundation: A second meeting will be held at the Court House on May 2nd at 2 pm to work on the "all town events calendar". All non-profits are invited to attend.
Sarah's Current Projects: Safe Routes to School and our 990 are Sarah's projects from now until their submission due dates of 5/15/08; therefore, we are postponing the Charrette public meeting until after May 15th.
COMMITTEE REPORTS:
Organization: Printed report read and discussed.
Promotion: Anne Ward gave a verbal report. Several people have shown an interest in being part of the Promotion Committee (new volunteers as well of those considering transferring from other committees). Anne shared a little of what she learned at the annual meeting in Philadelphia such as recruiting new volunteers as you need them so they don't feel unnecessary and letting volunteers work on those projects they are interested in rather than making them join a particular committee. She will share more with the Board over time.
Economic Restructuring: Verbal Report was given by Bruce Boutin who has agreed to take over as Chairman following Bill Grover's resignation. Bruce will check with Bill to see if he is interested in staying connected to Main Street. A report on the Economic Fair will be presented at next month's meeting. We should try to help get new volunteers who might be interested in attending the next Economic Restructuring committee mtg. on 5/23 at 7:30 pm
Design: No Report
Upcoming Events:
1. Annual Meeting - We are expecting 40 +/- to attend. Set up at St. Joseph's will be around 3 pm on the 24th.
2. Clean-Up Day - May 3rd, 9 am @ Town Hall. Be sure we have enough trash bags. Will try to have a meal for volunteers. Does not have to be catered. Might have some food that can be frozen following Annual Meeting and Linda Littlefield volunteered a crock-pot item if needed.
3. OCC Spring Fling - Date has been changed to May 10th. We hope to be ready to sell Duck Race Certificates.
4. Pancakes in the Park, July 5th - Cancelled due to fact that OCC tables and tents will be at Constitution Park.
5. Duck Race - Because of early Spring Fling date, it was decided to use the Certificate design from last year and only have a contest to design the 2008 Rubber Duck Race advertisement posters.
ADJOURNMENT: Bruce Boutin moved we adjourn the meeting and Jean Hansen seconded the motion. Meeting adjourned at 6:45 pm
Linda Littlefield Secretary
'''OSSIPEE REVITALIZATION GROUP, INC. dba Ossipee Main Street Board of Directors Meeting - March 19, 2008'''
MINUTES
PRESENT: Sarah Millette, Pat Jones, Donna Sargent, Linda Littlefield, Anne Ward, Bruce Boutin, Jean Hansen, Jane ter Kuile
Meeting called to order at 10:23 a.m. following a discussion period concerning the proposed renovation of the Main Street Building led by Sarah Millette.
Bruce Boutin moved to call the members present a quorum. Jean Hansen seconded the motion. Vote unanimous to accept the motion.
Secretary Report: After review, printed copy accepted (J. Hansen moved & A. Ward seconded). Treasurer Report: Anne Ward moved and Bruce Boutin seconded to submit the report for audit. Unanimous.
a. ING update - 3 day interest earned was twice what Northway interest was for the entire previous month.
Program Director's Report: Everyone given a printed copy to read. Some items highlighted were the Rotary Donation of $1,000 to Main Street Program and the warrant articles of interest to OMSP that passed (including OMSP operations for $6,500, Building for $22,325, Sidewalks for $75,000 and Carroll County Transit Project for $3,000.) Anne Ward and Sarah Millette will be attending the National Main Street Conference from 3/29 to 4/2 and a scholarship for the conference fee was applied for and received. Beech River Road Race to be held in July is coming together.
Sarah indicated that the New Hampshire Charitable Foundation Express Grant final report was complete and would be submitted by the deadline date.
The Charrette Follow-up public meeting is tentatively scheduled for May 8th and Sarah and Anne Ward will be working on that.
DRC Technical Assistance Grant - The date for completion of the Wayfinding and Signage project has been changed to the fall.
Fundraising - OMSP needs a signature event and sponsorship campaign and one of the possibilities being considered is the Beech River Road Race.
Sarah reminded us that the Annual Meeting is on April 24th at St. Josephs. It's potluck so let e-mail or call the office with your RSVP and what you'll be bringing. Agenda for the evening includes: announcement of awards, elections of officers for the next 3 years, naming of the youth fishing derby, brief discussion of strategic plans for OMSP with Sarah DiSano, Director of the CDFA Downtown Resource Center, home of the Main Street program in New Hampshire
Strategic Planning/Capacity Building Grant joint effort with other Ossipee non-profits - first meeting has been held Annie Meyers taking the lead to coordinate the effort.
COMMITTEE REPORTS:
Organization - Printed report read and discussed. Most of the discussion was concerning the Duck Race art contest (hope to have artwork to judge by April vacation week); the Duck Race & Duck Dash; the Beech River Road Race (Vince Vacarro, Race Director is handling just about everything including publicity; and Fundraising (the need for a signature event). MS Ornaments will be used as prize.
Economic Restructuring - Bruce Boutin asked for Main Street ornaments to be presented to each Vendor at the Economic Fair on March 29th (approx 27 vendors). Anne Ward so moved and Jean Hansen seconded. Unanimous vote. Banners will be hung; ad in Conway Sun and posters are distributed for the Fair. The committee is looking for volunteers to help set up on 3/28 between 1 and 5 pm.
Promotion - no written report - It was noted that this committee needs to be rebuilt and Anne Ward is actively looking for volunteers.
Design - This committee is continuing to develop the Facade Improvement program.
OTHER:
Skate Park Committee - Pat Jones gave a short report. The committee is trying to develop a skate park without Town funding. A municipal skate park will have to be on town property. 40 potential users responded to a questionnaire about skate parks. The first fundraising project under consideration is the raffling of a large screen TV. There will be no monetary commitment on Main Street's part. Bruce Boutin moved and Anne Ward seconded for Main Street to serve as a fiscal agent for the Skate Park Committee while the group applies for its own non-profit status. Unanimous.
UPCOMING EVENTS:
In addition to events already listed, Sarah reminded us of the 5/3 Clean-up Day; OCC Spring Fling 5/17; Vietnam Veterans Moving Wall @ Constitution Park 5/22 – 5/26. It was noted the date of 7/5/08 will not work for Pancakes in Park. Another date will be discussed by the ER Committee.
OTHER:
Pat Jones moved and Bruce Boutin seconded that MS Ornaments can always be used as "give-aways" when needed for prizes, thank yous and general goodwill. Unanimous vote. Sarah Millette suggested that we might advertise the ornaments and sell them on E-Bay to snowmobilers. She will gather info and report back to the Board.
In the ongoing effort to have more Board members attend the monthly Board meetings, we will now have the meetings on the 3rd Monday of each month at 6pm starting with April 21st.
It was discussed that the Nominating Committee should actually concentrate on getting volunteers for committee positions rather than Board member positions at this time. The nomination committee includes Linda Littlefield, Ralph Wurster and Jean Hansen. Anyone interested in or aware of someone interested in helping with a committee is invited to contact a member of the nominating committee.
ADJOURNMENT: 11:10 am
Prior to the start of the Board Mtg, a brown-bag session was held to discuss the Plan NH Charrette. What we like, what we feel needs tweaking and what we hate about it. This is the first step in developing a strategic plan for the target area. Attending were Sarah Millette, Pat Jones, Linda Littlefield, Jean Hansen, Martha Eldridge, Ralph Wurster and four non-board members.
Board of Directors Meeting - February 20, 2008 MINUTES
PRESENT: Pat Jones, Sarah Millette, Jean Hansen, Ralph Wurster, Martha Eldridge, Linda Littlefield
Meeting called to order at 1:20 pm, Pat Jones presiding
Ralph Wurster moved to call the four members present a quorum. Jean Hansen seconded the motion. Vote unanimous to accept the motion.
Secretary Report: After review, printed copy accepted (Ralph W. moved & Jean H. seconded) Treasurer Report: After review, printed copy accepted (Ralph W. moved & Jean H. seconded)
Program Director's Report: To move the meeting along in a timely manner, Sarah only highlighted some of the items covered in her written report including:
Sarah indicated she would like to be able to pursue grants that meet our needs for the balance of the year without having to come before the Board each time for a vote. Sometimes there may be a time sensitive issue. Ralph Wurster moved that the Program Director be able to submit grant applications in the name of the OMSP for the remainder of this current year and that we should vote on this issue annually. Jean Hansen seconded the motion. Unanimous vote.
Sarah reminded us that we had discussed our supporting the Carroll County Transit Committee transportation plan at last month's meeting and that we should all plan to attend the upcoming Town Meeting and urge others to do the same. It's a very important matter for our Community and warrants our support.
It was noted that OMSP needs a signature event for fundraising purposes and a sponsorship campaign. Pat Jones reported that Northway Bank has indicated they will only give $100 to groups that just ask for money. They would prefer to be approached to sponsor an event instead.
It was discussed that we should try to partner with other non-profit groups in discussing long term strategic planning ideas.
It was noted that the Promotions Committee needs to be renewed as it is presently a committee of one.
We discussed whether our Annual Meeting should have a speaker or be just a night of fun. The possibility of having "karaoke" at Town Hall during a Pot Luck meal was mentioned. Also, having "our own" awards was discussed. We will finalize plans next month.
Committee Reports:
Upcoming Events were discussed as listed on Agenda.
Other Business:
With no further business before the Board, the meeting was adjourned at 2:45pm.
Linda Littlefield Acting Secretary
OSSIPEE REVITALIZATION GROUP, INC.
Board of Directors Meeting: 10:00 am January 16, 2008
MINUTES
PRESENT: Pat Jones, Sarah Millette, Anne Ward, Martha Eldridge, Mark McConkey, Bill Grover, Beverly Woods, Linda Littlefield
Meeting called to order, Pat Jones presiding Secretary Report: After review, printed copy accepted Treasurer Report: After review, printed copy accepted
Pat Jones moved to announce a quorum of 7 present. Following a discussion based on a report submitted by Ralph Wurster, a vote was taken concerning an ING account. Bev Woods moved we open an ING Interest Bearing Savings account in the amount of $25,000. Anne Ward seconded. Unanimous vote in favor.
Program Director Report:
Committee Reports:
Other Business:
The meeting adjourned at 11:35 am
Linda Littlefield, Acting Secretary
Ossipee Main Street Program
Board of Directors
Minutes of Meeting: 5:00 November 14, 2007
PRESENT: Pat Jones, Sarah Millette, Ralph Wurster, Donna Sargent, Elizabeth Gillette, and Joan Harrington
Meeting called to order 5:00 PM, Pat Jones presiding. Secretary Report: see print copy Treasurer Report: see print copy
Program Director Report: Sidewalk bids to be opened 11/19/07 Electric hook-up complete, two outlets available for work Rear handicapped entrance cost to D. Senecal for town building maintenance budget Plan NH Report on December 10 after Selectman’s meeting. 5:00 The team will be here and so should we. Sarah will check with each Board Member to see if they wish to be notified of workshops, etc. directly from state. Technical assistance grant application submitted for Signage and Wayfinding Chef’s Pants Off at Camp Cody January 23 tickets $20 proceeds to go to Vietnam Memorial Wall in Ossipee over Memorial weekend. Ornament campaign 14 vendors, ad in Conway Sun $15 each, 2 for $25. Also for sale at OCC December 1 Fair. Committee Reports Organization- worked on budget Promotion: Garden Club will be decorating to promote downtown Design –working on Façade Improvement guidelines Economic Restructuring- new meeting time, 4th Tuesday 7:30 AM Mountainview Station
Budget Sarah reviewed the 2008 proposed budget. Ralph Wurster made a motion to consider the number of members present a quorum for purposes of voting on the budget with one written vote. Joan Harrington seconded the motion, and it passed. Ralph Wurster made a motion to approve the proposed budget for 2008. Joan Harrington seconded the motion, and it passed. Donna Sargent advised putting a special article in the town warrant to buy the materials to finish the building. She also spoke in favor of a raise for our executive director.
Based on the poor attendance at the November meeting, the president cancelled the Board of Directors meeting scheduled for December. The Main Street lunch will be December 14 at 12:30 at OCC. Please bring an unwrapped gift to donate for the OCC Santa Project.
The next meeting will be January 16, 2008 at 5:30. Please come prepared to discuss whether there is a better time for our Board Meeting. If you are unable to attend, please convey your opinion to Sarah via e-mail director@ossipemainstreet.org or phone 539-7200.
The meeting was adjourned at 6:15.
Pat Jones, acting sec.
Minutes of Meeting, Wednesday, October 17, 2007
Board Members Present: Pat Jones, Joan Harrington, Donna Sargent, Bill Grover, Jean Hansen, Ralph Wurster, Sarah Millette – Executive Director, Guests: Georgie Duquet
Pat Jones welcomed everyone and called the meeting to order at 5:35pm.
Ralph Wurster made a motion that the five members present constitute a quorum. Joan Harrington seconded the motion, and it carried.
Secretary’s Report: Distributed. Bill Grover motioned to accept minutes, Ralph Wurster seconded, motion passed.
Treasurer’s Report: Joan Harrington motioned to file audit, Jean Hansen seconded, motion passed. Ralph brought up his concern that we have too much money earning little interest. He will look into what would be the best way to invest it for the next meeting.
Program Director’s Report: Executive Director’s monthly report was distributed and discussed. Water/sewer soon by Mark McConkey Loam donation from Brad Harriman and Joe Balboni will be stockpiled for the spring. Charrette recommended parallel parking in front of park and curb cut beside building. Also recommended we begin campaign to keep Post Office in Center Ossipee now. Write to our congressional delegation. Sunday 9:00 AM crew scheduled to gut building, so Roger Schipilletti can do wiring. We need to make a donation to Plan NH. White Mountain Survey thanked at photo op with tee shirts and sweatshirts. Downtown Resource Center has a new web site. We need to decide what topic we will choose to request a Technical Assistance Grant. i.e. façade improvement or wayfinding/signage(recommended by charrette.) Vietnam War Memorial to be at Constitution Park – more space. Election of officers will be at annual meeting in April, not January.
Committee Reports
Promotions: Promoting the charrette.
Economic Restructuring: New meeting time Fourth Tuesday 7:30 for breakfast meeting starting in November. Bar-B-Q may become a pancake breakfast next year before Duck Race. Less expensive, not so many conflicts.
Organization Committee Planned work session with the public for October 23rd. Kranky Franky donated $77 from appreciation day to OMS. Changed election date to go with annual meeting. Continue work on budget
Design Worked on charrette .
OMSP Lunch: November 9 at OCC at 12:30. All welcome.
NOTE: November meeting on 11/ 14/ 07
December meeting 12/12/07
Changes to avoid Christmas and Thanksgiving bustle
Meeting adjourned at 7:00 p.m.
Minutes of Meeting, Wednesday, September 19, 2007
Board Members Present: Pat Jones, Donna Sargent, Anne Ward, Beverly Woods, Mark McConkey, Bill Grover, Ralph Wurster, Sarah Millette – Executive Director, Guests: Linda Littlefield, Josh Arnold
Pat Jones welcomed everyone and called the meeting to order at 5:40pm.
Secretary’s Report: Distributed. Mark McConkey motioned to accept minutes, Bill Grover seconded, motion passed.
Treasurer’s Report: Donna Sargent motioned to file audit, Ralph Wurster seconded, motion passed.
Program Director’s Report: Executive Director’s monthly report was distributed and discussed.
Part of the roof in our building had a fire and has to be reframed, so it will take much more of the town appropriation. Sarah will look for a grant for windows and doors, etc.
Moving ahead with charrette. Given expense of street lights, we may have to go with cobra heads like the rest of the town.
Committee Reports:
Promotions: Promoting the charrette. Until now many people have never heard of a charrette. People are very interested and receptive.
Economic Restructuring: A little over $600 was made on the Bar-B-Q. Looking at demographics for business report.
Organization Committee: Selected the content of the fall newsletter and assigned tasks. Went over the work plan to see what has been done and what needs to be done.
Design: Reviewed charrette schedule and who can attend and what can we do to help out.
IMSP Lunch: Coincided with date of the charrette lunch. Next one is November 9.
Work Plan Session scheduled: 10/23/07 for public input 5-9 pm in gym at town hall. November we will do budgets based on plans.
Proposed by-law change to allow declaring a quorum. Mark McConkey made a motion to accept the by-law change. Anne Ward seconded the motion and it passed. Ralph Wurster amended the change to establish a minimum number of 5 to declare a quorum.
Peter Waugh resigned from the Board leaving a vacancy. Anne Ward nominated Linda Littlefield. Donna Sargent seconded the motion, and it passed.
After a lengthy discussion about whether OMS should allow advertisements for renting or selling buildings on our web site, Mark McConkey made a motion to only consider buildings in the target area. Bill Grover seconded the motion, and it passed.
Bill Grover made a motion that we accept the contract with the Downtown Resource Center for Main Street membership, retroactive to July 1, 2007 and pay the $750 fee. Beverly Woods seconded the motion, and it carried.
Ossipee Main Street Program , Board of Directors Meeting
Wednesday, August 15, 2007
Ossipee Town Hall
Pat Jones called the meeting to order at 5:42 PM. Present were: Pat Jones, Ralph Wurster, Jean Hansen, Bill Grover, Anne Ward, Mark McConkey, Elizabeth Gillette and Sarah Millette; Beverly Woods was excused and Elizabeth Gillette was asked to prepare minutes in her absence.
It was decided to forego approval of the Secretary’s report from July until the next meeting. To reach a quorum Pat urged all to make sure Board members attend the next meeting.
Treasurer’s Report. July Finance statement was distributed. Sarah reported $5,000 from the checking account was added to the balance in a maturing CD at Citizens Bank; the new 7-month CD will pay 5.25 percent interest p.a.
Program Director’s Report. Sarah summarized the terms of the new NH Main Street umbrella organization, as outlined in report presented by Deb Turcott at July Board meeting, now absorbed as the Downtown Resource Center within the Community Development Finance Authority (CDFA). The $3,250 yearly Main Street membership fee will cover previously free services; for the first year $1,250 of this will be absorbed by PSNH and $1,250 by NH Electric Co-op, leaving the Ossipee Main Street fee at $750, July 1, 2007 through June 30, 2008. Sarah has not yet received a draft letter of agreement from Deb. Sarah has reported the change to the Selectmen and given them copies of the material prepared by CDFA; they wanted to study the information before commenting. Sarah said some towns were meeting on September 11 to discuss implications of the restructuring but she did not plan to attend. There was some discussion as to whether OMS will benefit from technical services to the extent of the membership fee. Sarah distributed an e-mail query she had received asking what training each community wishes; she asked the Board to respond to this. Sarah and Pat recommended we see how the program develops over the next year to see if benefits warrant the investment.
Park. Sarah met with Planning Board for phase one meeting and is working on phase two which will soon come before the Planning Board. There may be an offer to put in grass as a demonstration. Loam is to be donated by Kevin Houle. Still unclear are where water and sewer lines run across the 3 lots; Anne Ward volunteered to ask previous owner Charlie Smith for this information. Back boundary issue is still to be resolved. The Ice Cream Social, courtesy of Edy’s ice cream, kicked off the Aug. 7 PLAN NH pre-planning meeting for the Charrette, (October 12-13). Thirty participated! The Highway Safety Committee is getting crosswalks marked in next few days. A $5,000 grant has been awarded to OMS for the park building by New Hampshire Electric Cooperative. There will be a photo opportunity on August 27 at the park building with NH Electric Cooperative to celebrate this grant.
The Co-op grant plus Ossipee funds approved by voters will before the end of the year help re-roof the building, put in electric and plumbing and buy windows and doors which will be used in total building renovation. Main Street is putting out an RFP for the roof. Sarah will investigate whether Hamburger Helper grants could be relevant for Main Street.
The Beech River Shutter Mill owners plan to create a working museum with a goal to have all the old equipment functional which would positively impact on Main Street. Donna Sargent has suggested Sarah spearhead creation of a Town Band and recruit musicians as possible. (Note: A possible band leader has been identified and organizing and publicity will be done after the charrette.)
It was decided Main Street would not do refreshments at the September 30 Turkey Shoot as it would cost $100 for insurance just to serve eats. We had been asked about doing refreshments at “Nashville in the North” but after some discussion it was determined that since the event was not in the Target Area and the Charrette would require full volunteer efforts, we should forego the opportunity but possibly consider it in 2008.
2008 Work Plans should be in by the end of October; a public input meeting on the plans is scheduled for October 23. It was agreed to re-schedule the Board Meeting from December 19 to December 12 to avoid holiday schedule conflicts.
Caroline DeAngeles has had eye surgery and is recuperating -- cards would be welcome!
Committee Reports Organization: Pat reported the group had reviewed current fundraising system and will be happy to share their findings with others on request. Promotion: Sam Martin has joined this Committee. Economic Restructuring: Bill reported the group is ready for the BBQ on August 18 but needs several volunteers for tent set-up and takedown; he gave out the Schedule and layout. Design: Ralph reported the group met Aug. 14 to plan the Oct. 12-13 Charrette. The 10 to 15 experts arrive the morning of October 12 to walk the area and talk; at 2:30 PM they’ll hold a public meeting; 5-6 PM Turkey Dinner at OCC ($5 donation) and will hold a second public meeting at 7 to 9 PM to accommodate those who work daytimes. They work together from 8 AM to 1:30 PM October 13 at St. Joseph’s although anyone can drop by. At a 1:30 PM public meeting they will present suggestions and take Q&A. A written report will be delivered in 5-6 weeks. The Design Committee will send out invitations to property owners.
Ralph and Sarah have asked the Selectmen their opinion on naming rights to park items. The Selectmen asked OMS to deliver draft guidelines for them to review. Ralph said the Design Committee will draft/consider guidelines after the Charrette. Among others, the USDA Rural Development is interested in providing funds for the park; their application deadline is December 2007.
Proposed by-law change. Many Board meetings lack the required quorum for important votes to be taken. It is proposed to amend the by-laws to “those present will constitute a quorum” or “A quorum of x” is required to change the by-laws. Sarah will review language and e-mail a draft to others for comment. Pat urged members to make sure their colleagues attend the September meeting so the required quorum is reached.
Ads on Website. Main Street has been asked to list property rentals on the website. Whether to offer this service, charge for it, or be able to handle it under the present infrastructure will be investigated. Sarah said some towns make money on their website from ads.
Peter Waugh has submitted a letter dated August 1 resigning his seat on the Board due to time constraints. He said he will continue to help as in the past. Pat said we would wait to fill his vacancy until the September meeting.
After a motion and second to adjourn the meeting was adjourned at 6: 50 PM.
Respectfully Submitted,
Elizabeth Gillette
Ossipee Main Street Program, Board of Directors
Minutes of Meeting, Wednesday, July 18, 2007
Ossipee Town Hall
Board Members Present: Pat Jones, Donna Sargent, Anne Ward, Bill Grover, Jean Hansen, Beverly Woods, Mark McConkey, Ralph Wurster, Sarah Millette – Executive Director, Volunteers: Linda Littlefield, Elizabeth Gillette, Guests: Deb Turcott, Doris Burke, and Judy Gove.
President Pat Jones welcomed everyone and called the meeting to order at 5:30pm.
Secretary’s Report: Distributed. Ralph motioned to accept minutes, Jean seconded, motion passed. The group plans to give Lois Federico a gift for taking notes for our meetings.
Treasurer’s Report: Financial information was distributed and filed for audit. Anne Ward made a motion to put $5000 into a CD. Jean Hansen seconded it, and the motion passed.
Program Director’s Report: Executive Director’s monthly report was distributed, as were the committee reports, to allow time for the representatives from the state Main Street Program to explain the changes in the program at the state level.
Deb Turcott explained that the repositioning was due to lack of funding. Now they will be part of CDFA, a federally funded program, and Deb will be employed by them. Judy Gove from the New Hampshire Electric Cooperative and Doris Burke from PSNH explained that the utilities would share the cost for membership for one year for Ossipee, because both supply electricity to Ossipee. They will each pay $1250 for the first year. The cost to Ossipee will be $750, with a lot of leeway as to when we pay it. In order to make the program economically sound, there will be a menu of services from which we can choose and for which we pay. This first year package will probably be modified. They are going to have three levels of membership to allow communities that have not qualified for Main Street status to be able to purchase services at a higher cost. Deb will still be coordinating the program in NH and we will be part of the national Main Street Program. There will be an advisory team working with Deb. Comments and questions followed. Several people thought that we should have had more advance notice.
After the Meeting: A group of us were present at the meeting with the Selectmen about naming rights and the state level changes in the program. Sarah announced that Ossipee Main Street received $5000 in a grant from NH Electric Cooperative for work on our building project.
Tuesday at 5:30 there will be an ice cream social followed by a meeting with the Plan NH charrette organizers. They would like to talk to a lot of people about what we expect to get out of the charrette in October.
Thanks to everyone who participated in the activities this past week in spite of the terrible heat.
Main Street Lunch is held on the 2nd Friday of each month to update people, swap information and to find ways to get more people involved in the Main Street Program. Next luncheon is Friday, August 10th at 11:30 p.m. at Indian Mound Golf Course, still no charge for Board Members and Volunteers.
By-law change on what constitutes a quorum will be voted on at September meeting.
Anne motioned to adjourn, Beverly seconded. Meeting adjourned.
Submitted by Pat Jones, Acting Recording Secretary
Ossipee Main Street Program, Board of Directors
Minutes of Meeting, Wednesday, June 20, 2007
Ossipee Town Hall
Board Members Present: Pat Jones, Donna Sargent, Anne Ward, Jean Hansen, Beverly Woods, Mark McConkey, Ralph Wurster, Sarah Millette – Executive Director, Guests: Linda Littlefield, Elizabeth Gillette
Sarah Millette welcomed everyone and called the meeting to order at 5:30pm.
Secretary’s Report: Distributed. Ralph motioned to accept minutes, Jean seconded, motion passed.
Treasurer’s Report: Forms were distributed, discussed, and filed for audit. A vote to put money into a CD could not be taken because we did not have a quorum. At the next meeting there will be a vote on whether to change what makes a quorum in the by-laws
Program Director’s Report: Executive Director’s monthly report was distributed and discussed.
Plan NH Charrette: Ossipee will be one of the larger charettes and schedule is still in the works. Charette is scheduled to take place sometime in the fall.
Park & Building: The large dead trees have been removed. Soon a crew will be “gutting” the inside of the building. Anne’s nephew is designing the gazebo-like structure for the park. Park angels are researching particular aspects of the park for Sarah. Sarah has won an ice cream party for target area from Eddy’s ice cream company in August. New Hampshire Main Street is undergoing restructuring. They will explain it more at our next board meeting on July 18, from 5:30-7:30. There will be fees involved; Sarah is looking into writing a small grant to pay for our training,
One or two more people are needed to help the Old Home Week Committee park cars on the fourth.
NHMSC Technical Assistance Visit: with Jay Schlinsog from a Downtown Professional Network in Illinois was really good. We will receive a written report soon.
Committee Reports
Promotions: Anne explained the two floats for the parade. Everyone is welcome to work on it Saturday afternoon at Sarah’s and Sunday July 1 at the town garage.
Economic Restructuring Work is continuing on the Bar-B-Q in the park. It will be held at the town hall, because the park will be soft dirt on August 18 from 4-7. Anne is looking for a chicken costume. Organization Committee: An event calendar has been tabled, because only one person returned the form.. Duck Race: The wooden duck signs look great thanks to Linda and her husband. One of them took an extra trip. Fortunately, it was found and returned. Duck certificate sales seem slow. Remember to get all unsold certificates to Sarah or Pat by July 3, so we can try to sell them at the 4th and at the duck race, if necessary. Jean has done a great job with the summer newsletter. It will be printed and distributed this coming week. Lucy Wiseman will be helping with the fall edition.
Executive Committee Lunch is held on the 2nd Friday of each month to update people, swap information and to find ways to get more people involved in the Main Street Program. Next luncheon is Friday, July 13th at 12:30 p.m. at OCC.
Anne motioned to adjourn, Beverly seconded
Meeting adjourned at 6:40 p.m.
Submitted by Pat Jones, Acting Recording Secretary
Ossipee Main Street Program, Board of Directors Minutes of Meeting, Wednesday, June 20, 2007 Ossipee Town Hall
Board Members Present: Pat Jones, Donna Sargent, Anne Ward, Jean Hansen, Beverly Woods, Mark McConkey, Ralph Wurster, Sarah Millette – Executive Director, Guests: Linda Littlefield, Elizabeth Gillette
Sarah Millette welcomed everyone and called the meeting to order at 5:30pm.
Secretary’s Report: Distributed. Ralph motioned to accept minutes, Jean seconded, motion passed.
Treasurer’s Report: Forms were distributed, discussed, and filed for audit. A vote to put money into a CD could not be taken because we did not have a quorum. At the next meeting there will be a vote on whether to change what makes a quorum in the by-laws
Program Director’s Report: Executive Director’s monthly report was distributed and discussed.
Plan NH Charrette: Ossipee will be one of the larger charettes and schedule is still in the works. Charette is scheduled to take place sometime in the fall.
Park & Building: The large dead trees have been removed. Soon a crew will be “gutting” the inside of the building. Anne’s nephew is designing the gazebo-like structure for the park. Park angels are researching particular aspects of the park for Sarah. Sarah has won an ice cream party for target area from Eddy’s ice cream company in August. New Hampshire Main Street is undergoing restructuring. They will explain it more at our next board meeting on July 18, from 5:30-7:30. There will be fees involved; Sarah is looking into writing a small grant to pay for our training,
One or two more people are needed to help the Old Home Week Committee park cars on the fourth.
NHMSC Technical Assistance Visit: with Jay Schlinsog from a Downtown Professional Network in Illinois was really good. We will receive a written report soon.
Committee Reports
Promotions: Anne explained the two floats for the parade. Everyone is welcome to work on it Saturday afternoon at Sarah’s and Sunday July 1 at the town garage.
Economic Restructuring Work is continuing on the Bar-B-Q in the park. It will be held at the town hall, because the park will be soft dirt on August 18 from 4-7. Anne is looking for a chicken costume. Organization Committee: An event calendar has been tabled, because only one person returned the form.. Duck Race: The wooden duck signs look great thanks to Linda and her husband. One of them took an extra trip. Fortunately, it was found and returned. Duck certificate sales seem slow. Remember to get all unsold certificates to Sarah or Pat by July 3, so we can try to sell them at the 4th and at the duck race, if necessary. Jean has done a great job with the summer newsletter. It will be printed and distributed this coming week. Lucy Wiseman will be helping with the fall edition.
Executive Committee Lunch is held on the 2nd Friday of each month to update people, swap information and to find ways to get more people involved in the Main Street Program. Next luncheon is Friday, July 13th at 12:30 p.m. at OCC.
Anne motioned to adjourn, Beverly seconded
Meeting adjourned at 6:40 p.m.
Submitted by Pat Jones, Acting Recording Secretary
Ossipee Main Street Program Board of Directors Minutes of Meeting, Wednesday, May 16, 2007 Ossipee Town Hall
Board Members Present: Pat Jones, Donna Sargent, Anne Ward, Jean Hansen, Beverly Woods, Joan Harrington, Bill Grover, Ralph Wurster, Sarah Millette – Executive Director, Lois Federico – Recording Secretary. Guests: Linda Littlefield, Elizabeth Gillette
Pat Jones welcomed everyone and called the meeting to order at 5:30pm.
Secretary’s Report: Distributed. Joan motioned to accept minutes, Beverly seconded, motion passed.
Treasurer’s Report: Sarah distributed and discussed 1st four months of Income/Expense report and Account Balance. Ralph suggested that if no large expenses were foreseeable, we should start put funds in CDS and ladder them so our funds are in higher interest bearing accounts. Sarah will check money market account rates and inquire on an account where funds can withdrawn without penalties. Voting on a decision will take place at June meeting. Anne Ward motioned to file audit, Ralph seconded, motion passed.
Program Director’s Report: Executive Director’s monthly report was distributed and discussed.
Plan NH Charrette: Ossipee will be one of the larger charettes and schedule is still in the works. Charette is scheduled to take place sometime in September.
Park & Building: We now have the results survey from White Mountain Survey. There are boundary issues to resolve on three sides of the property. The selectmen agreed to propose a boundary line adjustment with the owner of the small cape on the corner; propose a letter of agreement on the boundary line to the rear of the property and to have a conversation about the driveway encroachment beside the park building.. The town will be handling all the legal work. We have received several quotes on tree removal, electrical work and roofing. An architectural student will help with the design. NH Electric Cooperative has suggested we apply to the NH Electric Cooperative Foundation for a grant to assist us in renovating the building. Sarah is in the process of writing a grant.
Seattle: Sarah attended sessions on the true costs of renovating an historic building versus new constructions; rails to trails, Community Development Funds, Main Street 101; branding your downtown area; and making yo downtown a destination. She brought back with her materials for the park that relate to signage, exterior furniture and decorative street lights.
Budget: Joan motioned to approve budget revision to remove $10,000 appropriated for park building renovations from OMS budget because these will be kept in a draw down account at the Town. Jean seconded, motion passed.
Excellence Awards: Jean Hansen (Board Member of the Year) and Eric Tinker (Volunteer of the Year) along with Eric’s wife and Sarah will be attending NHMSC ceremony on May 21, 2007 at the Grappone Conference Center in Concord.
NHMSC Technical Assistance Visit: Is scheduled for June 13 and 14, 2007. Jay Schlinsog from a Downtown Professional Network in Illinois will provide technical assistance to Ossipee especially the Economic Restructuring committee.
Clean-up Day: A variety of groups volunteered and lunch was provided this year.
Volunteers: Eleven people were trained and three people asked to become new volunteers.
Street Lights – Bob met with PSNH District rep in Tamworth abot the streetlight conversion project.
Committee Reports
Promotions: There was a discussion on the Float and Photo Contest and ways to organize. Lucy Wiseman was given a project. We are still trying to come up with an idea for a float for this year’s theme: Recycle Today - Save Tomorrow. Anne would like to come up with something fantastic and unique and asked everyone for ideas. Beverly suggested making artwork out of recycled materials to use on float. Anne will get Central School children involved and ask for their ideas.
Anne would like to start working on getting Welcome to Ossipee signs together as soon as possible. Area businesses have asked Ossipee Main Street and the Chamber to help make this happen. The business people plan to ask other businesses if they would like to sponsor. Several area sign makers were suggested. Recommended sign should have the Main Street logo, Town logo, Chamber of Commerce logo and the wording – Welcome to Ossipee - Birthplace of the First Snowmobile, with a background picture of a snowmobile. About 6-7 signs measuring 8’ X 10’ in diameter are needed. Bill thought we should get sponsorship and state permission. The annual state fee for signs runs about $70 per sign.
Economic Restructuring: Meeting on 5/3/07. There was a discussion on coming up with ideas and preparing early for BBQ in the Park, August 18, from 4pm-7pm. Note: the Chickville church supper is Saturday 8/11 so there is no schedule conflict this year. Tasks were assigned to each member. Dan Bicknell will be assisting as cook again this year. We are also working on building inventory and will be updating after April 1st annually. Committee also wants to look into tax relief for businesses.
Organization Committee: The an event calendar is in process of being made. Pat will be emailing/mailing to everyone. Beverly will look into putting a calendar module onto our web page with a side bar of upcoming events. Duck Race: Linda Littlefield’s husband is making large wooden duck shaped signs for the race. Sarah had 500 child designed duck certificates made up. Pat will be selling certificates and will be handing out to members to sell as well. About 100 certificates will be given to the Central School to sell.
Executive Committee: Met and discussed IMSP (Interested Main Street Persons) luncheon. The luncheon will be held on the 2nd Friday of each month beginning in June at 12:30pm. The purpose of the luncheon is to update people, swap information and to find ways to get more people involved in the Main Street Program. Next luncheon is Friday, June 8th at 12:30 p.m. OCC.
Other: T-Shirts have been reprinted and there will be new colors this year – medium blue with dark blue lettering, pink with blue lettering and olive green with black lettering. We are down to a short supply. We won’t have youth or 2xl sizes printed, They can be ordered and picked up at the Main Street Office. There will be an additional charge of $3.00 for mailing. Last years grey tees will be sold at the Spring Fling at a sale price of $7 youth to XL, $9 2XXL.
Old Home Week:
OHW committee asked if OMS wanted to park cars at the fireworks. Many OMS members thought we should help but we should not take any money from OHW committee for doing this..
Bill motioned to adjourn, Beverly seconded
Meeting adjourned at 6:35 p.m.
Submitted by Lois Federico, Recording Secretary
Ossipee Main Street Program, Board of Directors
Minutes of Meeting, Wednesday, April 18, 2007, Ossipee Town Hall
Board Members Present: Pat Jones, Donna Sargent, Mark McConkey, Linda Littlefield, Lois Federico – Recording Secretary, Sarah Millette – Executive Director, excused (attending Kathy LaPlante’s farewell party).
Pat Jones called the meeting to order at 5:45pm.
There was no quorum to take votes.
Secretary’s Report: Pat ensured everyone received a copy of March minutes.
Treasurer’s Report: 1st three quarters of Budget, Income/Expenses and Account Balance report was distributed.
Program Director’s Report: Executive Director’s monthly report was distributed. Sarah will fill us in on the National Conference she attended at the next meeting.
Calendar of Events: NHMSC Excellence Awards Ceremony coming up: May 21, 2007 at the Grappone Conference Center in Concord. Pat passed out invitations and mentioned that she and Elizabeth recommended Sarah for Program Director of the Year. Pat composed a write up on Board Member and Volunteer of the Year. The volunteer selected is an area business person.
In the joint meeting with Board of Selectmen, we were asked to remove $10,000 appropriated for park building renovations from the OMS budget. The funds will stay at the town and will be “drawn down” as receipts are presented for payment. A vote to change the OMS budget to reflect this will be taken at next meeting.
Committee Reports
Organization: Pat displayed prize winning artwork of duck that will become the adoption certificate. Linda Littlefield did an excellent job organizing. All other children’s artwork will be on display at ValuLand at Indian Mound Shopping Center once the permissions are granted by the school.
Economic Restructuring: Elizabeth put together summary after Economic Fair.
Design: Did not have a meeting because they are waiting to schedule the PLAN NH charrette.
Executive Committee: Had a follow-up meeting last Friday to review and discuss things that need to be done to the park building. A plan for the building will be presented to the Ossipee Planning Board to up-date them. Rick Morgan discovered that roofing Tuf Pak offered to donate turned was actually siding. John Watlinger of Tuf Pak has offered to supply (and pay for) manpower when needed. Rick is in favor of using roofing shingles as opposed to metal. He will get roof measurements and come up with a figure at a discounted price. Sarah is working on plans for the inside of building.
Other: OMS annual Meeting Invitations have been mailed. Donations will pay for entertainment. OMS absorbed a little bit of the cost for appetizers. Hopefully everyone will attend. Cocktail hour begins at 5:30 p.m. followed by a short business meeting where Pat will announce the volunteer of year and Sarah’s nomination for Board Member of the year.
Meeting adjourned at 6:05 p.m.
Submitted by Lois Federico, Recording Secretary
Ossipee Board of Selectmen & Ossipee Main Street Board of Directors
Minutes of Joint Meeting: Ossipee Town Park & Park Building Renovation Project
April 9, 2007
Present: M. Eldridge, K. Maloney, J. Skehan, P. Olkkola, P. Jones, B. Harriman, E. Gillette, R. Gillette, P. Waugh, D. Senecal, S. Millette, A. Ward, K. D’Amico
J. Skehan called the meeting to order at 3:00 p.m.
S. Millette announced the Ossipee Main Street application for a design charrette from PLAN NH has been accepted. The charrette will be scheduled by PLAN NH.
S. Millette announced the NH Charitable Foundation has fully funded Ossipee Main Street’s application for a $5,000 Express Grant. The grant will be used to pay for expenses related to the charrette.
The two Boards reviewed what needs to be done at the park building so it can be used as well as what steps need to be taken and what review and approvals are needed. The park building project will require addressing the following:
Remove Trees Replace roof Electrical hook-up Lighting Plumbing hook-up Doors Windows Bathroom (unisex handicap accessible) Handicap entrance to building Ceiling Walls Flooring Insulation Heating system Exterior water Exterior electrical (outlets & lights)
The selectmen recommended the first step is to submit a plan for the building to the Planning Board for approval. Fees will be waived. The second step would be to remove trees. B. Harriman will check with Asplundh about pro-bono or reduced fee removal of the trees. S. Millette is to check on cost of grinding down stumps. It was suggested to check on the value of the trees – perhaps someone would want to purchase the wood. Should it be possible to remove the trees before the building plan is submitted to the planning board that is OK. All plumbing and electrical work must be performed by licensed professionals.
S. Millette asked if any site plan review is needed for the landscaping of the park.
The two Boards reviewed what needs to be done as well as what steps need to be taken to convert the vacant lots to green space. The NH DES required excavation of the gravel adjacent to one of the ground water monitoring wells is scheduled. It was recommended the engineering firm be asked to place stakes around the area so grass can be planted as soon as possible. S. Millette explained what funds and materials have already been donated to the project. Items reviewed for the park project include:
Lawn
A company may be willing to make the grass a demonstration site for a product that is used to make grass grow in “hard to grow” locations.
Softscape Trees & shrubs Elm Research Institute donation of a disease resistant Elm tree Flower beds Ossipee Garden Club pledge to maintain flower beds Hardscape Parking lot Retaining wall between parking area and lawn area Future gazebo or bandstand Lighting Pedestrian paths Seating Chef’s Pants Off donation for park bench.
The Boards also reviewed how to handle donations, grants and fundraisers for the project. S. Millette explained Ossipee Main Street is its own legal entity with its own EIN, incorporated in New Hampshire and registered as a charity with the Attorney General’s Office Charitable Trust Division. It was recommended Ossipee Main Street set up a separate checking account for the monies received for the project. This will make it easier for any future audit.
The meeting adjourned at 3:50 p.m. ---
Ossipee Main Street Program
Board of Directors
Minutes of Meeting, Wednesday, February 21, 2006
Ossipee Town Hall
Board Members Present: Pat Jones, Joan Harrington, Ralph Wurster, Peter Waugh, Beverly Woods, Donna Sargent, David Shea, Excused: Anne Ward, Mark McConkey. Absent: Dave Senecal, Martha Eldridge, Bruce Boutin, Bill Grover. Guests: Linda Littlefield, Elizabeth Gillette. Sarah Millette – Executive Director, Lois Federico – Recording Secretary.
Pat Jones called the meeting to order at 5:30pm.
Secretary Report: Pat Jones asked for a motion to accept minutes of January meeting, Ralph moved and Peter seconded, motion approved.
Treasurers Report: Deferred.
President Elect Nominations: Anne Ward has taken the position of President Elect and will move into the President’s position next year. Joan motioned to nominate Anne, Peter seconded, motion approved.
Program Director Report: Executive Director’s Monthly Report was distributed and discussed.
Plan NH application: Waiting for one letter before submitting on 2/23/07.
Volunteers: Training scheduled for 3/22/07; selected materials have been ordered.
Street Lights: B. Gillette and M. Eldridge doing liaison work with precincts.
Pedestrian Ways: Warrant article for sidewalks recommended by both selectmen and budget committee. Board members and volunteers encouraged to attend town meeting to vote for approval.
Budget: Sarah distributed 2007 proposed budget. Ralph suggested there be a separate line item for membership dues and there be only one pledge category. Peter motioned to approve the budget with these two changes, Beverly and Joan seconded, motion approved.
Skate Park: Budget Committee has recommended skate park warrant article. Board members and volunteers encouraged to attend town meeting to vote for approval.
Old Home Week Committee: Pat asked Sarah to begin attending meetings. Duck Race has been scheduled for 07/07/07.
Economic Fair: March 31, 2007 10am – 2pm. Dave Shea agreed to help pick up and transport tables. Peter offered to locate some tables. Elizabeth will inquire about possibly renting tables.
NH Charitable Foundation Express Grant: Draft in process.
Teen Dance: Skate Park Committee Parent Group setting up, providing some snacks and chaperones.
Blizzard Festival: OMS activities during festival reviewed. Fishing Derby: Ages 5 – 15. Children to bring their own lunch. Reminder: anyone over 16 needs fishing license. Ossipee Valley Aviation will offer Scenic Airplane rides for $25.00. Glenn Horne is donating proceeds to Ossipee Main Street Program. Teen dance is part of the festival.
Final event will be Saturday, 3/3/07 at the Brass Heart Inn with dinner, music, karaoke and dancing.
Economic Restructuring: Help is needed with the Economic Fair. Refreshments will be ordered through OCC since Eric Tinker will be out of work until the Economic Fair.
Organization Committee: Pat is planning on going to the Volunteer training. Board members would also benefit from going. The committee is helping out with the Blizzard events. Thanks to Jean our newsletter was very successful and has been mailed to out of town pledge people. Next newsletter to go out in early May.
Promotion: No meeting
Design: PLAN NH application complete. No new news.
Executive Committee: Pat would like to create and feels the need to have more contact with board members. She thinks the Executive Committee should meet monthly in between the regular board meetings. Ralph motioned to allow officers to meet with board members monthly, Peter seconded, motion approved. The first meeting is planned for March 9 at 12:30-1:30 at OCC for lunch (no charge) and informal discussion. Executive Committee members are Martha Eldridge, Donna Sargent, Beverly Woods, Anne Ward, Pat Jones, and Executive Director, Sarah Millette. Please let Donna know by Monday March 7 if you cannot attend, so she can plan on the food.
Conflict of Interest Policy & Statements: Sarah distributed, reviewed and discussed with board members. Conflict of Interest Disclaimer Statement distributed to board members to complete and return to Sarah. Two spelling errors found. Peter motioned to accept with corrections and voted in as our policy, Beverly and Joan seconded, motion approved.
Other: Sarah will be attending the National Main Street Conference in Seattle 3/24 – 3/28. She applied for and OMS received a $500 scholarship to help defray costs of attendance. Pat reminded everyone to vote at the Town Hall. Pat motioned to adjourn, Peter seconded at 6:30pm.
Submitted by Lois Federico, Recording Secretary
OSSIPEE REVITALIZATION GROUP, INC.
Board of Directors Meeting
5:30 November 15, 2006 at OCC
MINUTES
PRESENT: Pat Jones, Beverly Woods, Sarah Millette, Ralph Wurster, Jean Hansen, Bill Grover, Donna Sargent, Elizabeth Gillette, Joan Harrington, Bruce Boutin, Linda Littlefield, Natalie Peterson
Meeting called to order 5:40 PM, Pat Jones presiding.
Secretary Report: see print copy
Treasurer Report: see print copy
Program Director Report: see print copy Streetlight work in Progress, next meeting is November 28 at 10:00. (Hopefully, we will hear something about prices PJ) American Liberty Elm Tree, disease resistant, will be donated. Easy Ware deadline 2/1/07. Sarah attended the Downtown Institute, others attending- Donna, Pat, Linda, Dan, Elizabeth. Lots of good information. Pedestrian ways ( Highway Safety Committee)- Sarah is Main street rep. They are meeting every other Thursday. New businesses (CBW Productions, Upfront Mortgage Brokers) moving into Chamberlain Block, partly because of Main Street.
Committee Reports Organization- got work plan ready for presentation to BOD
Promotion: no report
Design - last meeting was all work plan.
ER met 11/2, delegated work plans to committee members, discussed welcome package for new businesses
Budget Presentation by Organization Committee Work plans were distributed. Expenses explained for each task. Natalie will be working on the newsletter with Jean. Newsletter needs a name. Will be both sides of one sheet 8.5 x 11. Brochure is being updated by Jean Clean up day -- set date and invite various community groups to participate. Tentatively first weekend of May. Next year's duck race: work with Ossipee Central School to have a contest for duck adoption. We need more ducks and to have some ducks available the day of the race. We need to clean up the race viewing area, weed whacking, etc. Other activities, face painting, food, human race to beat the ducks. We need volunteers for many of these activities, set up, clean up, solicit prizes...radio station announcer Bruce Boutin moved to accept, Beverly Woods seconded, passed.
Budget Presentation by Design Committee: needs to identify holes in target area re street lights, work toward design of lights. Looking for a way to develop some kind of visual design plan for target area; plan to apply to Design NH for a charrette. Cost is $2500 (about a tenth of the cost at market price.) If accepted we will go out and seek sponsors or grants to cover this cost. Also need $100 for printing + $200 for coffee and refreshments during the charrette itself. If not accepted (date of notification: February) we have a plan B. We may have to have Plan A and Plan B for lights, depending on whether we can afford to bury the wiring -- $300/ft. Bruce Boutin moves to approve work plan presented by Design Committee, Bill Grover seconded, approved.
Recognition Dinner - Pat has been in contact with the Golf Course, board members, volunteers, etc. Jonathan Rivers said he would do buffet for $10 per person. Ralph suggests maybe we should do the dinner in conjunction with annual meeting, which is 2nd Tuesday in April but can be changed. Discussion to change this to the regular meeting date, 4/18/07.
Skate Park Meeting: 11/21 6:30 pm.
Pants Off January 17 (Since part of proceeds are going to OMS, hopefully we will all attend and/or sell tickets) New Business: Bylaw review: 3 changes are proposed: Article IX, last sentence of A, change up to 2 consecutive terms to 3.Same section: add 2 more officer positions: President-elect and Past-President, to help provide for more overlapping and smoother succession. Add to Article X Committees: A member of the Board of Directors who serves on the Committee will be chair. This would bring us into compliance with the AG's requirement that those speaking on behalf of organization be Board members.
We will vote on this in the next meeting. Agenda notification two weeks earlier
Board meeting format: we will have written committee reports. (Please get committee reports to Sarah by 12/15/06
Other: We had hoped to have base coat of gravel down this fall, but most of the people who might help are out hunting, and the truck we hoped to use is not inspected. May be just as well given how rainy/muddy it is. We will get it done in the spring.
Ralph moved adjournment at 6:48.Bruce Boutin seconded.
Ossipee Main Street Program, Board of Directors Minutes of Meeting,Wednesday, October 18, 2006, Ossipee Town Hall
Board Members Present: Pat Jones, Sarah Millette, Bill Grover, Beverly Woods, Joan Harrington, Ivan Burnell, Jean Hansen, Peter Waugh, Anne Ward, Ralph Wurster, Donna Sargent, Sarah Millette – Program Director, Lois Federico – Recording Secretary.
Guests Present: Ken D’Amico, Linda Littlefield.
Pat Jones called the meeting to order at 5:30pm.
Secretary Report: Pat Jones called for a motion to accept minutes, Peter Waugh seconded, motion passed.
Treasurers Report: Ralph Wurster reported that given the last two months we are doing fairly well financially; we are above projections for receipts and below projections for expenses. Ralph called for a motion to accept, motion passed.
Program Director Report: Sarah Millette distributed Program Director’s Monthly Report for reading. Pat Jones and Donna Briden went with her to the NHMSC Leadership Training in Plymouth on 9/28/06. The topic of discussion was about being a charitable organization. Highlights of discussion were establishing a Finance Committee. Although it is not required by law, AG would recommend we establish. We also discussed renewal of employee I.D. numbers; having two people count money at events; having a bonded treasurer (Note: Donna Sargent our treasurer is bonded.); issuing a receipt for all money received including raffles; definition of an endowment fund (means permanently restricted); only Board members can encumber funds and speak for the organization so committee chairs need to be Board members; keep track of in-kind donations as well as cash and issue an acknowledgement according to IRS guidelines. Sarah distributed a copy of the Power Point notes distributed at the workshop.
Conference next week. There will be a fundraising workshop before the conference on Tuesday, October 24, 2006.
Sarah would like to set up an account at Skeehan’s Hardware for building type supplies we use as we go forward on building. She would like to apply for a credit application. Anne motioned for Sarah to fill out the application, Peter seconded, motion passed.
Sarah mentioned the office is heated with only gel radiators and that she may work out of her home office during the winter months. She will sign up for a 30 day trial internet service that allows her to access the Main Street computer from home. Beverly suggested trying a similar free program called Real VNC.
A Certificate of Appreciation should be created. Anne motioned to have certificates made and framed with our logo, motion passed.
Volunteers: Sarah contacted Kingswood Regional High School to learn what action is required to encourage high school students from Ossipee to do their required community service with the Ossipee Main Street Program. She has been in contact with David McCabe who manages the program at the high school and will inform the Board of what steps we need to take.
Park Issues: The Highway Department has gravel available. Pat thought we should think about possibly putting down 50 yards now and 50 yards later. Sarah pointed out there may be an advantage to putting it all down now as grading may be difficult after November 15th. Two people are necessary to operate the equipment. One person does not have the time; the other person will get back to Sarah. Pat will contact the Highway Department.
There was a discussion about the Work Plan Sessions. Deb Turcott will coordinate the next Work Plan Session. Because some members would be unable to attend the November 2nd session, Sarah will ask to reschedule for November 1st. Sarah would like to include a Hybrid session discussing the Skate Park, Park and Park Building, and ask the public, volunteers and board members to be present.
Thoughts on Hybrid Skate Park: Sarah - We need to think about the costs and the possibility of getting volunteers and/or donations. Peter – It’s the latest trend in skate parks. There are permanent skate park structures and portable park structures. The hybrid park is a combination of both which is a good idea because kids tend to get bored with permanent structures. Everyone likes the Hybrid idea. (Note: from after the Board meeting: Public meeting about developing a committee to start a skate park will be Tuesday, 11/21/06 in the Town Gym.)
Sarah passed out an ad from the classified section of the Conway Sun that showed a property owner in the target area is advertising space for rent in by promoting the space is located in Ossipee’s “Main Street Community”.
Wreath Project: Sarah would like to give everyone in the target area a holiday wreath or swag. It was suggested we ask Wendy Scribner of the UNH Co-op Extension about obtaining greens. Beverly suggested we include the Main Street logo on the ribbon. Peter thought we should get something that is unique for what we do. 42 pieces are needed and the greenery would be a donated item. Peter motioned for Sarah to continue with plans to make holiday wreaths/swags, Anne seconded, motion passed.
Economic Restructuring: Bill Grover, Treasurer, gave a brief report in Bruce’s absence. In their meeting the committee discussed their work plan. We have plans to do an Economic Fair on March 24, 2007. (Storm date April 14, 2007). They discussed the Resource Team converting business packet information from West Chester, PA to PDF format so it can be shared, the importance of streetscape including sidewalks, crosswalks, and speed limit signs to creating a business friendly area. We are working on another BBQ for next year and a fundraiser for the snowmobile raffle at the Winter Carnival. We also discussed getting our work plan and target area real estate listings on our website. Bill mentioned that he has contacted a local bank in reference to setting up an ATM in the target area.
Organization Committee: Pat Jones and members are busy developing their 2007 work plans as well as the newsletter. The newsletter will be published quarterly with the first issue coming out in late November. The committee will occasionally attempt to include a newspaper article. Budget will be submitted by next month.
Golf Tournament: Pat met with Jonathan Rivers of the Indian Mound Golf Club. Jonathan gave a 3 year pledge and said he would love for us to have a golf tournament there to raise money. We could have dinners or parties in their restaurant.
Christmas Get Together at the Indian Mound Golf Club: Jonathan has offered to let us pay for the food at cost. Everyone thought the party would be a good idea but, should be held in January due to everyone’s busy schedule around the Christmas season. A date of January 12th was selected for the Christmas party. Pat will get information on the cost for a buffet dinner. Anne would like to present volunteers with pictures of their work.
Promotion: Anne Ward reported that not many people showed up for last night’s meeting. Three people attended last month’s meeting. Everyone seems to have a busy schedule. Anne is trying to get new volunteers as the Promotion Committee is in desperate need of them. The meeting discussion was on their work plan, the Sock Hop Fundraiser and the Winter Fest which begins the week of school vacation (February 24 – March 3, 2007). There will be major events going on during the last weekend of school vacation; antique snowmobile show, teen dance at the Tamworth Town Hall with a dinner before the dance, bonfires and fireworks display. Help is needed on Saturday, March 3, 2007 at the Lake and at Constitution Park.
Design: The Design Committee discussed the need for crosswalks, street lights and planters. Joan Harrington reported Robert Gillette is heading up the streetlight conversion plan. The committee will be deciding at their next meeting about the three or four different items they will be working on in 2007. Part of our discussion was to have a master plan. Pat suggested that the street light fixtures should have some consistency through the entire town. Joan reported the Design Committee wants to learn more about the Planning and Zoning Board activities.
Other: Haunted Train Ride on October 28th: Help is needed at work stations; stuffing bags with candy and with decorating.
Building Renovation: Sarah mentioned that the building has been primed and painting is next on the agenda. Two retired gentlemen have offered to paint. The skirt needs to be painted grey and a tree Service Company will be contacted to remove trees.
Mountain View Station Restaurant: Peter questioned why they were at a stand still. Anne informed us she asked them to set up a small concession stand for snowmobilers this winter.
Pat motioned to adjourn, Peter seconded at 6:30pm.
Submitted by Lois Federico, Recording Secretary
Ossipee Main Street Program Board of Directors Minutes of Meeting, Wednesday, September 20, 2006, Ossipee Town Hall
Board Members Present:Pat Jones, Sarah Millette, Bruce Boutin, Pat Jones, Beverly Woods, Joan Harrington, Ivan Burnell, Jean Hansen, Peter Waugh, Anne Ward, Sarah Millette - Program Director, Lois Federico - Recording Secretary.
Guests Present: Ken D’Amico, Natalie Peterson.
Pat Jones called the meeting called to order at 5:30pm.
The meeting started with Pat Jones presenting a gift to Sarah Millette for Downtown Professional Day.
Secretary Report: Peter Waugh moved to accept minutes, Bruce Boutin seconded, motion passed.
Treasurers Report: Report deferred, Donna Sargent is in Washington, D.C.
Program Director Report: Sarah Millette distributed Program Director’s Monthly Report and Notes from Public Presentation of Resource Team Findings.
Highlights of the Program Director’s report include: Monthly reports submitted to NH Main Street Center.
We should thank the Highway Department for their work done and Sarah asked if a board member would be available to thank them personally and distribute T-shirts. Anne Ward will handle.
Deadline for mandated use of Easyware Software was met by 09/15/06. Pledge data was entered and building inventory needs to be added.
Sarah will be developing a work plan for her personal and professional development.
Sarah will be setting up a volunteer training program and developing a volunteer orientation package.
National Trust has a 4-day workshop coming up. Sarah inquired about a scholarship for this program.
Ellen Keonig from the NH Charitable Foundation was contacted to ask if the foundation has funds available for the park project. She suggested we submit an application for an express grant for $5,000 for architectural services or fundraising training so that we could gain experience in handling grants and develop a relationship with the NH Charitable Foundation.
Ossipee Main Street Program assisted Mountain View Station with meeting some of the loan application requirements. We located a restauranteur from the Mount Washington Valley Chamber of Commerce Advisory Committee who was able to review the business plan.
The meeting days and times need to be firmed up for the two park sub committees. Sarah recommended chairpersons be recruited for these committees. Bruce Boutin recommended Dave Senecal to chair the park building committee.
Many in kind donations are coming in. Lists of donations should be kept and sent to Sarah so that letters of acknowledgement can be sent for tax reporting purposes.
Sarah heard about a Paint Program that might benefit the design team. There is a non-profit agency that collects and redistributes paint to other non-profit organizations. This program might be beneficial to the façade improvement program that is being developed. Ossipee Main Street would not have to accept any paint color that it finds objectionable.
Everyone is encouraged to use email and Sarah is trying to get computers for Board members who do not have them. Beverly offered to assist anyone needing help with setting up and using email. Beverly also reported the website has been changed so Committee Chairs can go online to the Main Street Program’s website to edit pages or enter meeting minutes. Password will be supplied.
There was a discussion about Ossipee Main Street’s involvement in a project to develop a Skate Park. Bruce mentioned that a skate park could be costly. Peter passed around a brochure showing park designs starting at $9,000. Peter disagreed with the Resource Team’s recommendation to locate a skate park behind the Police Department and would not recommend that location. He suggested the location behind the Recreation Department Office as a possibility. Natalie thought we should try to do something to get a skate board park and that maybe we should get the kids involved with the planning. There was some discussion about the possibility vandalism might occur at any skate park location. Bruce suggested posting signs defining hours of park operation.
Peter Waugh reported there will be no turkey shoot this year because the pit used for the turkey shoot is no longer available.
Peter also reported the Recreation Department has requested Ossipee Main Street endorse a grant application that would allow the recreation department to develop new programming for at risk youths age 12 to 16. This will be a 6-week summer program and will fill a void in programming for this age group. We agreed to endorse the grant application.
Committee Reports: Organization: Pat Jones will be reorganizing the organization committee’s work plan. The newsletter will transfer back to the organization committee. The newsletter will be issued via regular mail, e-mail and at drop-off sites. The committee will also work on revising the brochure as recommended by the Resource team - a lot less words and more pictures. Each committee needs to begin work on developing their budgets for next year. Budgets should begin in October and will need to be finalized by December. Ornaments purchased are slowly selling. The OCC Fall Festival will be held on September 30, 2006. Pat will be there selling ornaments and would like some help.
Promotion: Anne Ward mentioned that The Sock Hop fundraiser and Penny Sale will be held at the Town Hall on Saturday. Volunteers are needed to serve hot dogs, pizza and desserts, set up tables, decorate, and sell tee-shirts, sweatshirts and admission tickets. Admission tickets can be purchased at the door for $10.00 pp. Committee agreed food should be free and placing a donation basket next to the food would be a good idea. Pat Jones volunteered to sell t-shirts and tickets. Joe Costello will be the disc jockey. Eric Tinker will be joining the promotion committee. Peter would like to include a list of events during the Winter Carnival (Dec-Feb) in the Ossipee Rec brochure.
Economic Restructuring: Bruce Boutin reported a fundraiser event was held on September 16th by Falcon Extreme at Mount Whittier. The event was a success and we broke even. Hamburger was leftover and has been frozen for use at future events. The committee is planning a snowmobile fundraiser raffle during the Winter Fest Carnival. Bruce referred the committee’s budget to it’s treasurer, Bill Grover.
Design: Joan Harrington reported the committee had it first meeting since Anne Ward transferred to promotions. Joan, Beverly, Ralph and Carol Riley were in attendance. Design is working on their work plan for the year. They have recruited another member; Briar Kimball. Next meeting of the design committee will be on October 10th at 5pm.
Pat motioned to adjourn, Beverly seconded at 6:50pm.
Submitted by Lois Federico, Recording Secretary
Ossipee Main Street Board Meeting Minutes 9/5/06
Meeting called to order 5:30 pm, Pat Jones presiding. Present: Sarah Millette, Pat, Ralph Wurster, Joan Harrington, Bruce Boutin, Jean Hansen, Mark McConkey
Revision of budget: Sarah has revised some of the categories to account for what we really use. Ralph points out that if we have donations earmarked for specific uses we need to reflect that in the bookkeeping. Bruce says that the ER committee meant to earmark barbecue funds for the park. Discussion regarding the interface between expectations of spending money on a particular item, and the needs of budget and bookkeeping. Ralph said that it would wreak havoc with the paperwork to have every project become its own separate category.
Sarah plans to make the 2007 budget more reflective of the way we are working, but she had to submit this budget to the resource team, so the submitted budget reflects a best estimate of current needs and realities.
Beverly Woods moved to accept budget, Ralph Wurster seconded, passed.
Resource Team visit: schedule. The driving tour will include other areas we are competing with economically, Wolfeboro, up & down 16 some, etc.
Then walking tour -- Bruce volunteers to walk with the team Sunday evening. Ralph will try to attend as well.
The Resource Team will meet with committees on Monday, so members of committees are encouraged to attend those meetings if at all possible.
Sarah has been working to get all different community groups and individuals to commit to times to meet with the team. Anyone with contacts with major area businesses, it might be useful to try to get more people to these meetings, businesses Tuesday 10:15 to 11. They are hoping to talk to 5-7 people per session.
Mark asks if the resource team is coming for specific project, such as the park, or general overview. The answer is: some of each. There will be an architect who will provide renderings for the park and an addition for OCC for the daycare.
Bruce Boutin says Falcon Extreme has pledged gravel and loam for the park.
Beverly reports the website is being changed over to a wiki format, meaning committee chairs and others involved with Main Street projects can easily create and edit pages on the website. So, for instance, it will no longer be necessary to submit committee meeting minutes to Beverly; you will be able to paste them into the relevant webpage yourself with the same interface you use to view any webpage.
Those who would like to edit pages, please contact Beverly or Sarah for an access password. Documentation and a "Wiki Sandbox" where you can experiment with the interface are available on the Ossipee Main Street website.
Bruce Boutin moved to adjourn 6:27, Joan seconded, passed
--submitted by Beverly Woods, secretary
Ossipee Main Street Board of Directors Meeting, August 16 2006 5:30
The meeting was called to order at 5:30 by President Pat Jones presiding.
Present: Pat Jones, Elizabeth Gillette, Anne Ward, Sarah Millette, Bill Grover, Donna Sargent, Bruce Boutin, Ralph Wurster, Beverly Woods, Mark McConkey, Ivan Burnell, Dan Bicknell, and Ken Didonato
Mark McConkey moved to approve minutes of July meeting, Anne Ward seconded the motion, and it carried.
Anne Ward made a motion that we file the treasurer’s report for audit. Beverly Woods seconded the motion, and it carried. Ralph Wurster suggested that some of the balance in the checking account should go into better yielding accounts. He made this into a motion, seconded by Ivan Burnell and passed. Donna will look into putting money into CD’s.
Program Director report: Sarah said that she will be sending in her reports monthly, so that we earn free tickets to New Hampshire Main Street conferences. The deadline for using the software is the 15th. Sarah is developing a set of forms to help us keep track of committee expenditures and receipts, keeping track of sales of fundraising items, and requests for reimbursements. She is working on a revised, more accurate budget that we need to act on September 6th. Committees should be planning for their 2007 budget and extending their work plan. The asphalt will be removed by volunteers in the Highway Department working evenings soon. We have thanked the vendor who donated the chicken, Eric Tinker, Carol Deveau who donated the basket that we raffled, and many others who helped us make the evening a success. Sarah’s hours in the office are 10-4 MTW and F. Stop by and see the wonderful photograph of the grain elevator taken and framed by Nat Peterson. We will use the OCC van to transport the Resource Team members from one place to another. There will be an architect on the team to draw plans for the park.
The Board elected Jean Hansen to the Board of Directors to replace Sarah who had to resign to become Director. We welcome Jean. She has been volunteering a lot of time and energy producing cards, posters, and now a wonderful scrap book of our photos and write-ups. Bill Grover made the motion, Anne Ward seconded it, and it passed.
Organization Committee: Ornaments are still the focus for sale. $20 each, 2 for $30 We really don’t have any way to get them out right now. Please order your shadow box, if you want it in time for Christmas giving. Pledges are still trickling in. The next ORG meeting is September 5 at 10:00 AM.
Promotion Committee: Donna Briden is a new committee member. There will be a Sock Hop fundraiser on September 23 at Town Hall for people over 21. We will sell Main Street fundraisers and tickets for raffles. There will be pizza and hotdogs for sale. Please plan to donate deserts to sell. We have leftover water. The music will be old Rock and Roll and Country. It will be from 7-11; admission is $10 each, or $18 for a couple. We need a name for the event and helpers. Bruce suggested that Eric Tinker could meet on Wednesdays and the Promotion committee meets the second Wednesday.
Economic Restructuring: Main Street had two tents at Falcon Extreme Motor Sports last weekend. Dan did well selling hamburgers, etc. Not as many people attended as expected, and poor weather on Sunday. Falcon Extreme donated $100 for the park, as well as gravel and loam. Elizabeth thanked everyone for their help on the Bar-B-Q in the Park. Now we need to help get a skate park to replace the one we demolished. Sarah and Roland donated the sign on the park building.
Design committee: Ralph and Beverly will confer about selecting a chairman and recruiting members. Ralph has completed the binder with the photos and town information of all the buildings in the target area, needed for the Resource Team Visit.
President reminded Board Members of their need to schedule the events of September 10-13 into their calendars for the Resource Team visit. We now have a complete schedule, which you should have received. If not get one Wednesday.
Bruce Boutin made a motion to hold a Board of Directors Meeting on September 5th. Beverly Woods seconded the motion, and it carried. The purpose of the meeting is to review and adopt the adjusted budget and go over the schedule of events during the Resource Team Visit.
Thanks to Sarah for the delicious homemade blueberry pie with ice cream.
Beverly Woods, secretary
Executive Board & Committee Chair meeting, Thurs., July 13, 2006, Town Hall
Members present: Pat Jones, Donna Sargent, Anne Ward, Bruce Boutin, and Elizabeth Gillette Interim Director
The purpose of the meeting was to develop a Park Project Plan for full Board consideration on July 19. Anne Ward will get the park building key from previous owner so that the Board can tour the facility after they meet.
Meeting participants agreed the following:
Park Project Leader: Executive Director, Ossipee Main Street Program
Project organization should be done through two committees (1) Building and (2) Exterior (green space, parking & sidewalk). Each will be responsible for design, plan, schedule & budget oversight for respective parts of project; Executive Director directs all.
The plot survey by Jim Rines of White Mountain Survey will be done when he can get to it, Pat reported. He is very busy but will try to attend to this before long.
Simultaneous with the park project Main Street must work with Peter Waugh for a youth recreation area in town, as the park which will eliminate skate board space.
Regarding Exterior:
Design of park must be done as design of entire streetscape all town center sidewalks, lights & parking are compatible.
Park lighting must be durable & stable to prevent destruction as at Wolfeboro’s Cate Park; it must also emit no light above the horizontal.
Rines advises that concrete removal can start in advance of the survey.
Sidewalk must be planned with Town (Moultonville Rd. is Class V Town Road). Park must be planned so as to create no desirable skate board surfaces; handicapped access can be built from Dore St. parking spaces leading to Bandstand.
Economic Restructuring Committee is planning the “Inaugural Barbecue in the Park” on Saturday, Aug. 12 from 4-7 PM (rain date: Aug. 13). It’s requested that concrete removal begin only after Aug. 13!
Pricing, budget (per Anne’s research):
$5500 is estimate by Bob Hansen of Conway to break up, excavate & remove concrete $3500 (approx.) is estimate by Windy Fields Farm for loam & mulch Ossipee Aggregates will donate gravel for site as needed.
Ossipee Conservation Commission was approached for initial funds; they said they would consider a request for “greening” the property but only upon seeing written estimates and total budget. We plan to present request at their next meeting, Aug. 9.
After discussion it was proposed to recommend to the Board that Main Street fund $5500 for concrete removal beginning after August 13 as follows:
$5500 GOAL Reallocate Exec. Dir. Salary for July 2006 from Budget Organization Committee commitment from Rubber Ducky sales Economic Restr. Comm. commitment from Aug. 12 Barbecue (projected) (750) Reallocate Rent, Oct 1-Dec. 31; move office to new bldg Oct. 1(projected)
1450 Outstanding will be solicited from donors for park project.
Regarding Building: Renovation can and should begin as soon as possible once we check on procedure to remove any lead paint, building permit needed. Licensed electricians and plumbers should be used as necessary.
Proposed Members:
Building Committee: David Shea, Bruce Boutin, Dan Bicknell, Bill Grover, Donna Sargent, Joan Harrington plus others
Exterior Committee: Anne Ward, Pat Jones, Dave Senecal (Advisor?) & Design Committee Chair plus others
Respectfully Submitted,
Elizabeth Gillette Interim Director, Acting Secretary
Ossipee Main Street Program Board of Directors Meeting Minutes of June 21, 2006 Present: Pat Jones, Donna Sargent, Peter Waugh, Bruce Boutin, and Debbie Eldridge Meeting called to order 5:30, Pat Jones presiding.
Secretary Report Peter Waugh, Bruce Boutin, moved that we accept minutes, passed. Treasurer Report Treasurer reported a balance of $30,334.42. Program Director Report: As you know Allison is now in White Water, Wisconsin. Interim Director, Elizabeth Gillette is on vacation. Committee Reports Organization Duck Race July 8; at 11:00 on the Beech River, Annie Nichols Road will still be closed to vehicle traffic, walking is fine. Debbie Eldridge suggested Scouts selling lemonade on the tarred part near 16B. A list of prizes is now available. Ornaments are now for sale; $ 20.00 for one, $30.00 for two, and $15.00 for any additional ones. We are encouraging members to take some to sell or to place with willing merchants for sale (i.e. antique shops and realtors). Sarah Millette has information on a shadow box in which to display the ornament. Individually made, they will cost $60.00 or $70.00, and would make a special gift. Pledges: It is very important for Board Members to pledge what they can afford, it is also important for you to get two pledges each. Each year we should add names to our list of pledges, so that we do not run out all on the same year. I will be sending out a second letter toward the end of July as a reminder to those who have not paid yet.
Promotion: Article in Old Home Week paper. Newsletter almost ready to go. Promotions needs to link with other groups, such as Chamber. Debbie asked questions about the Director’s job and about the goals of the promotion committee. She was given the committee booklet.
Economic Restructuring: Discussed raffling off a big item, such as a snowmachine, or having a Bar-B-Que for a fund raiser.
Design: Park paperwork has been signed. We need a park committee to begin detailed planning. The grain elevator for the float is coming along well. Sunday , July 2 will be decorating day for the float at the town garage.
Other: Send committee minutes to web site. This is very important, so that people will see that we are working hard for our community.
Work Schedule for selling our wares during Old Home Week: Please volunteer if you are available even for a short time. We will be selling duck certificates, t-shirts, sweatshirts, and ornaments. After parade at OCC Fair: 11-2: Pat and ? Fireworks: 5-7 Elizabeth and Pat, 7-8:30 Bruce and Dan Art Show: July 6 10-2 : Pat and ? Also at the Sunday evening concerts. ? and ?
Adjournment 6:50 Bruce Boutin and Peter Waugh Thanks to Peter for coffee and cookies. Have a safe and happy Fourth of July Pat
Ossipee Main Street Board of Directors Meeting Minutes Wednesday, May 17, 2006
Pat Jones called the meeting to order at 5:30 PM. Present were: Allison Lodge, Donna Sargent, Sarah Millette, Anne Ward, Bruce Boutin, David Shea, Bill Grover and Elizabeth Gillette who took minutes for Beverly Woods who was excused.
Pat reported Police Chief Rick Morgan said no permit was needed for the July 8 Rubber Ducky Race.
Pat asked for hands of how many received minutes of last meeting by e-mail; few did, so e-mail addresses were collected for confirmation. EG will contact missing members for their correct e-mail addresses. Pat distributed current Board member list.
Bruce moved, and Anne seconded, that we approve April 19 meeting minutes as written; motion passed.
The Treasurer’s Report by Donna reflected a balance of $17,796.62 as of May 3 (the date through which Ralph had information), but Pat reported that the balance as of May 17 is some $14,000. Pledge requests for 2006 have gone out and early returns are coming in well, with some donations above that pledged.
There was discussion about the new, revised format of Treasurer reports; Pat urged every committee chair review them, as well as their respective committee numbers, and give feedback to Ralph of any changes necessary. Bill requested that the report include the yearly Budgeted amount for each category, plus a month’s income and expenses and year-to-date totals. Pat asked Bill to talk directly with Ralph to see if this change could be made.
Sara moved, Anne seconded, that the Board accept the Treasurer’s Report for audit; as discussion ensued the motion was withdrawn by Sara and Anne. Donna pointed out every non-profit needed a Treasurer’s report for audit in the event an audit is forthcoming. Bill moved, Bruce seconded, to table this matter until a meeting with Ralph can be arranged to correct committee numbers in present report which are inaccurate with respect to the Economic Restructuring Committee of which Bill is treasurer. The motion passed.
Allison reported on the Meredith conference with Jane Jenkins of Boulder, CO, speaking on branding, which she, Pat and Bruce attended. She distributed a handy leaflet that Plymouth issued, listing businesses and phone numbers and stressed it would be a nice, useful handout for Ossipee that businesses could stack as give-aways on counters. It’s a fast way to promote local merchants.
Main Street’s Old Home Week float will reflect the theme “Return to our Roots” by celebrating the past. All interested in float work should contact Allison. Harry Merrow has advised that Annie Nichols Road may remain closed for the July 8 Rubber Ducky race. This is really a good thing for the safety of the people walking on the road.
Allison hopes to help the new owners of Chat n Chew restaurant apply for grant money to restore the old Center Ossipee railroad station.
Allison will attend the June 6-9 Main Street meeting in New Orleans for which she received a $500 scholarship from NH Main Street. She reported that she will temporarily chair the Promotions Committee. She has recruited Eric Tinker to help on Promotions from the Economic Restructuring Committee.
Her debit card is in use; The office sign is nearly done – it must be re-coated for weatherproofing; it should work on our new building.
The Main Street awards ceremony will be on Monday, May 22, with a reception from 5-6 PM and the awards afterwards. Theme: The Magic of Main Street; costume is possible but dress-up recommended.
Organization Committee report by Pat said rubber duckies are in; each Board member should sell at least ten (10 adoption certificates were given to each person present). Prizes will be local merchant offerings: from OCC’s 2 Turkey dinners to Indian Mound Hardware’s Women’s tool gift box. Pat expects 8 or so prizes. Pat will notify non-attending members of their responsibility on duck sales.
Pat reminded that all Board members should pledge Main Street donations. She also said each member should recruit two new pledges – and can check with Pat to see if a potential pledger is already a supporter. She passed around a note Ruth Bodurtha sent in with her pledge thanking Main Street for the good work.
It was suggested the Promotions Committee could create the Plymouth-style pocket business list, as much info on Ossipee businesses has already been compiled; Bill said the Chamber is revising a new Greater Ossipee area booklet to be ready by July 4 and it has many contact numbers as does the Economic Restructuring Committee.
The Economic Restructuring Committee report by Bruce said they want to work with Allison to set up and sustain a good resource Library in the Main Street office. He also asked if every Chair could have a set of keys to the office so entry was possible as needed. Bill moved, Sarah seconded, that a set should be so distributed. Motion passed.
Bruce said March 24, 2007, is the date of the next Economic Fair. There was discussion of how the ER Committee should allocate funds for its events vs. General Fund. Pat stressed ER should do fundraising as all committees do, in addition to raising funds for its activities. The Organization Committee plans to set up some kind of loan fund for local businesses with their profits.
Donna pointed out we need to cover projected budget shortfalls if any and also set a firm fundraising target above the operational budget – say $15,000.
Bill, Treasurer for the ER Committee, questioned ER financials shown in the Financial Report; he pointed out that Design donated two sweatshirts for Independent Color Press which should be credited back to Design. Pat agreed that Ralph has to know if deposits should be credited to different Committees, and that a clear process needs to be in place for crediting/debiting committee-to-committee transfers.
The Design Committee report by Anne said more T-shirts were ordered in youth sizes, and in Adult small and X-Large. She attended the monthly Greater Ossipee Chamber of Commerce meeting at Exit Realty, West Ossipee, and will do so again on June 5 at 5:30 PM when detailed plans for Winter Carnival will be reviewed.
Anne met with Dana Hall to discuss Center Ossipee Main Street park plans as the landowner is expected to soon sign over the property to the Town. They agreed concrete removal was a big job for which Dana will give us a cost estimate. Monitoring devices will remain in place.
The Main Street July 4 float may include a replica of the grain tower or train. Dress of paraders should be old-fashioned. She is still searching for live music for the float. We’ll use the occasion to inform people of the Winter Carnival Feb. 24-Mar. 3, 2007, which is scheduled to be a big event (bean supper, turkey supper, daily breakfasts, antique airplanes, art shows, etc.). Bill said the Chamber was focused on getting area businesses and civic groups to join in and share in the work as well as ownership.
Committee minutes are still not reaching Beverly as they should. Pat stressed it’s important to record our meetings via the website be