Ossipee Main Street Program
A Traditional Way of Life
Aug 08, 2008
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ORGANIZATION COMMITTEE
Meeting Time:
First Wednesday of the month, 9:30 a.m. at Ossipee Concerned Citizens, Ossipee Crossing, Dore Street, Center Ossipee. The Next meeting is August 6, 2008.
2007 Duck Race Art Contest winners from Ossipee Central School with volunteer Linda Littlefield.
ORGANIZATION COMMITTEE MEETING Minutes and Committee Report JUNE 4 2008 9:30 AM
Members Present: Sarah Millette, Linda Littlefield, Anne Ward, Donna Sargent and Pat Jones Newsletters Spring-Summer newsletters are being distributed. Caroline distributed them to all the drop-off places. They will be sent out with a letter to all who have an on-going pledge that have not paid 2008, just as a reminder. Others will be e-mailed. We ordered an additional 200 for distribution at upcoming events this summer.
Duck Race July 5 at 10:00 Board Members will get a packet of certificates they are responsible for selling. If we don’t sell certificates, our fund raiser will not raise any funds. Please get your list of names and phone numbers back by July 3, so they can be entered on the master list. Certificates cost $5.00. Cash prizes of $100, $50, and $25 will be awarded. Certificates are also available at Town Hall, M&V, in front of Valuland on Saturday mornings, and at the Dump Sunday mornings. I would welcome anyone who would like to join me at Valuland or the dump. We need someone to sell certificates earlier on July 5 during the road race registration. We plan to share a table at the fireworks with a couple of other groups. Please let me know if you could sell t-shirts and/or duck certificates for Main Street there.
Road Race 1st Annual Beech River Run and Kids Fun Run Posters are out and Registration forms are available. Volunteers are needed to direct runners, etc. Annie Nichols Road will be closed. Vincent Vacarro in charge. Ribbons for prizes. Should be a good fund raiser.
Next ORG meeting is July 2 at 9:30 at OCC.
Respectfully submitted, Pat Jones
ORG COMMITTEE MEETING Minutes and Committee Report APRIL 8, 2008 2:00 PM
Members Present: Sarah Millette, Linda Littlefield, Donna Sargent and Pat Jones
Newsletters We need someone who likes to take digital photographs that we can retrieve from a computer. Please let us know if you could do that or if you have any suggestions. Be thinking about what you’d like to put in the May newsletter. It would be nice to have it out for the Spring Fling.
Board Meetings We are going to try the third Monday at 6:00. Please plan to be here on the 21st at the Selectman’s meeting to support the group trying to get the Selectman’s go ahead for this project.
Annual Meeting April 24, St. Joseph’s Hall 5:30 Pot Luck. Sarah Desano will help us do some strategic planning ORG will do set-up and clean-up. Present awards- Pat, Centerpieces- Donna Briden and Sarah, Nominations and Elections- Linda, 50-50- Caroline, Sarah -Program Schedule, Donna – food supervision Sign-up for committees and pledges will be available.
Calendar Carol Puffer is going to do a community-wide calendar.
Duck race- may not have to get event coverage. Sarah met with our insurance man at the conference. Need to check on date for dam repair! Road race plans going well.
Next ORG meeting is May 7 at 9:30 AM. Next Main Street Board is April 21 at 6:00 PM Annual Meeting is April 24 at 5:30 PM
Respectfully submitted, Pat Jones
Ossipee Main Street Program Organization Committee Minutes of Meeting 3/4/08 – Ossipee Crossings
Present: D. Sargent, L. Littlefield, S. Millette
S. Millette reviewed agenda items: annual meeting, nominating committee, duck race and duck race art contest, and strategic planning.
Nominating committee: It was suggested board members L. Littlefield, R. Wurster and J. Hansen serve on the nominating committee. S. Millette to contact J. Hansen and R. Wurster.
Duck Race Art Contest: Schools Out program is willing to work with art teacher on contest. Committee developed a schedule based on a timeline that allows for judging during April vacation week. Posters and adoption certificates due 4/25, judge, 4/28 – 5/2, award prizes week of 5/5, posters ready 5/16, race 7/5. S. Millette to contact Schools Out about schedule (done and OK). Contest prizes were discussed: savings bonds, McDonald’s gift certificates.
Duck Race: Discussion centered on prizes fro 2008 race. Committee agreed prizes should be cash (1st - $100, 2nd - $50 and 3rd - $25) plus Main Street tee shirts and sweatshirts. Duck Dash and Beech River Run (a 5k road race) were also discussed. There are enough duck signs for publicizing the race date. When the time comes, they should be set out at Citizens Bank (check with Matt Stearns again), Town Hall and adjacent to each Main Street sign. S. Millette briefly described the Beech River Road Race. After the 5k road race there will be a duck dash for youth. We will need ribbons for prizes for the duck dash.
Annual meeting: Date April 24; need to invite pledged individuals and businesses. Recommended format: potluck supper, local Main Street awards, introduce Sarah DiSano, new Main Street Director and then break in to brainstorming sessions as the beginning of strategic planning.
Fundraising: The need for a signature fundraising event was discussed. Lots of options tried by other non-profits were discussed. Current projects were also discussed in this context: need to capitalize the façade improvement program; wayfinding plan once complete will need funds for signs; gazebo will need fundraising; parking area for park.
The next meeting of the organization committee will be April 8, 2008, 12:30 p.m. at Ossipee Crossings.
Respectfully submitted,
Sarah Millette
Minutes and Committee Report February 8, 2008 1:00 PM
Members Present: Sarah Millette, Linda Littlefield, and Pat Jones, Excused: Donna Sargent
Newsletters Winter newsletters are ready for distribution.
Façade Program Ralph Wurster went through the material his committee has put together on a façade program. We were all very impressed with the amount of progress they have made.
PlanNH Sarah explained that we should make a donation to the Plan NH group. This will still be within the amount of the grant we received. After other expenses are deducted, there is a small balance. I plan to make a motion at the next Board Meeting that Sarah receive a bonus of $300 for the large amount of extra work she did.
Frozen Water Family Weekend Saturday Feb. 16th from 9:30-2:30 fun and games on the ice. Plan to be there to help out. Sunday Feb 17th is the Kid’s Ice Fishing Derby. It is being named in honor of Joe Skehan. There is concern that the ice will not be suitable for the events, so we will have to wait and see.
Main Street Excellence The committee selected people and events to be nominated for the state awards.
Town Report Sarah has written the report for the Annual Report for town meeting. Possible grants Sarah explained two other possibilities for grants.
Next ORG meeting is March 4 at 10:00. Next Main Street E-Board Lunch is March 14 at OCC. It will be a working session. March Board Meeting is March 19 at 12:00 noon.
Respectfully submitted, Pat Jones
'''ORGANIZATION COMMITTEE MEETING, Minutes and Committee Report, January 8, 2008 10:00 AM'''
Members Present: Sarah Millette, Linda Littlefield, and Pat Jones, Excused: Donna Sargent
Newsletters We reviewed the dates for our three newsletters per year: Winter –January or February; Early Summer – May; and Fall – September. We brainstormed the articles to appear in the next newsletter and assigned tasks to each committee member present. We are in need of someone who likes to take digital photographs that we can retrieve from a computer. Please let us know if you could do that or if you have any suggestions.
A rubber duck was found this fall by Scott Merrow and returned to the flock.
Another item of great importance was to determine when we should hold our Main Street monthly board meetings to increase the attendance. We are going to try Wednesday AM at 10:00. Hopefully that will be a better time for many of you. Sarah plans to do brief training for board members prior to the regular meeting beginning in February. You will get a schedule of meeting dates for the year on January 16, 2008.
We reviewed the warrant articles to go before the Town Meeting on March 12. Hopefully all of our Main Street Board Members and Volunteers plan to attend and vote. We also thanked Sarah for the many hours preparing the back-up materials and the annual report.
Next ORG meeting is February 5 at 10:00. Next Main Street E-Board Lunch is Feb 12 at OCC. It will be a working session.
Respectfully submitted, Pat Jones
New Hampshire Electric Coop Foundation donates to Park Building Fund
ORGANIZATION COMMITTEE MEETING
Minutes and Committee Report
August 7, 2007
10:00 AM
Members Present: Sarah Millette, Linda Littlefield, and Pat Jones, Excused: Ivan Burnell, Peter Waugh, Lucy Wiseman, Natalie Peterson, Donna Sargent.
Minutes: Reviewed and accepted.
Pledges 101: P. Jones reviewed pledge process from initial request letter through acknowledgement, thank you and deposit.
Income by category: S. Millette shared income by category including amount raised and spent for park in anticipation of 2008 budget process. It was noted the pledge process starts in late spring and continues through the summer. Funds raised now will be used for operations through the winter until the next pledge renewal cycle begins in late spring 2008.
Other:
BBQ. Org committee’s members plan to help at BBQ. P. Jones is providing centerpieces. L Littlefield will help as needed.
Charrette: Dates and pre-planning meeting refreshments discussed. S. Millette has already spoken with D. Sargent about meal on Friday 10/12/07. We are trying to locate a convenient space. October 12-13 is a very busy weekend in Center Ossipee.
Park: Resident D. Frappier has offered to contact former colleague about grassing the park. P. Jones will prepare RFP for roof with help of M. Eldridge.
A board member has asked if OMSP wants to take sell refreshments at turkey shoot.
There was a general discussion about reviewing fundraising efforts for next year during the work plan process. October 23 was selected as the date for public input into workplans. Drafts of committee workplans will be due 11/21/07. Final plans and board voting on workplans for 2008 will be 12/12/07. Please note the Board meeting has been moved back 1 week because of the holiday season.
Next meeting will be September 4, 2007, 10 a.m., Ossipee Main Street Office.
Sarah Millette
ORGANIZATION COMMITTEE MEETING
Minutes and Committee Report
July 3, 2007
10:00 AM
Members Present: Sarah Millette, Linda Littlefield, Natalie Peterson, Donna Sargent and Pat Jones, Excused: Ivan Burnell, Peter Waugh, Lucy Wiseman.
Minutes: Reviewed and accepted.
Duck Race: Race day schedule reviewed. B. Boutin will oversee collection of ducks. Old Home Week Committee will sell beverages and snacks. P. Jones will ask D. Ouellette at Beech River Mill to adjust dam to allow more water for race. Set-up on race day by 9:30 a.m. Helpers on race day: Joan Harrington, Sam Martin, Sarah Millette, Pat Jones, Linda Littlefield, Dan Bicknell, Donna Sargent.
Newsletter: L. Wiseman has agreed to takeover newsletter. J. Hansen will continue to print and N. Peterson will continue to write articles. L. Littlefield will distribute week of 7/9/07. P. Jones will send via e-mail.
4th of July: S. & R. Millette to sell duck adoption certificates during parade on park grounds. P. Jones, S. Millette & E. Gillette to sell duck adoptions certificates during family fun fair at OCC. L. Littlefield, S. Millette & R Millette to park cars at Constitution Park for fireworks. C. DeAngelis, P. Jones and E. Gillette to sell ducks at Constitution Park.
Park and building. DeSisti Plumbing is preparing a quote. Materials quote is in. Ossipe Water and Sewer is investigating water and sewer hook-up. S. Millette suggested getting a quote for the cost of underground wiring surrounding the park and then apply for a grant to cover the cost. There was a graffiti incident on the park building 6/27-28. Sarah painted over the graffiti and reported the incident to the police.
The Lions’ Club would like to donate tables and chairs to OMSP when they sell their building.
Next meeting will be August 7, 2007, 10 a.m., Ossipee Main Street Office.
Sarah Millette
ORGANIZATION COMMITTEE MEETING
Minutes and Committee Report
May 1, 2007
10:00 AM
Members Present: Sarah Millette, Linda Littlefield, Natalie Peterson, and Pat Jones, Excused: Ivan Burnell, Donna Sargent, Peter Waugh
Minutes: On a motion by N. Peterson, second by L. Littlefield, minutes were accepted.
Duck Race Art Contest: L. Littlefield update the committee on the art contest. McDonald’s donated gift certificates; waiting for response from school about permission to take picture of winners and use in publicity. All art to be posted at Indian Mound Shopping Center for public viewing. L. Littlefield and C. DeAngelis to put them up on 5/7/07. First ducks will be sold at OCC Spring Fling, 5/19/07. Jerry Littlefield is making 4 duck shaped signs for duck race. Sarah to get quotes for color copying and select printer for adoption certificates.
Clean-up day is 5/5/07. This year the effort is being held in conjunction with Recreation Department clean-up of parks. Main Street to provide coffee, donut holes and cold beverages. Close-up Project at Kingswood Regional High School is coordinating a lunch for the volunteers.
Newsletter: N Peterson to interview E. Tinker and J. Hansen, by phone, if necessary. Eric can be reached at home. We are continuing to collect e-mail addresses so newsletter can be sent via e-mail.
NH Electric Co-Op Foundation Grant: Deadline for application is 6/1/07. OMS is submitting a grant for funds to match town appropriation for building renovation.
Downtown Institute is May 9. It was suggested a reminder be e-mailed to Economic Restructuring Committee and an invitation be sent to Jac Cuddy at MWVEC. (Done by Sarah.) Jac sends regrets and thank-you.)
Excellence awards may 21. Eric and Jean will be recognized. ValuLand flyer week of 5/21.
PLAN NH has started to include OMS in its mailings and invitations to events. It was suggested Sarah attend their annual meeting. (June 6, Manchester)
Park and building. WE have one quote to remove trees. Brad Harriman, PWD, is getting another as is E. Gillette. Sarah has spoken with R. Schipilette about electricity. Also, M. Wright has inquired about when we will need gravel. A quote for the roof replacement is also in the works. It was suggested we get a plumbing referral from R .Schipilette. Respectfully submitted,
Sarah Millette
ORGANIZATION COMMITTEE MEETING
Minutes and Committee Report
APRIL 3, 2007 10:00 AM
Members Present: Sarah Millette, Linda Littlefield, Donna Sargent, Natalie Peterson, and Pat Jones, Excused: Ivan Burnell and Peter Waugh
Newsletters 300 copies The next one is scheduled for the middle of May. Elizabeth will do an article on the Economic Fair. Linda will do a write up on the events scheduled around the duck race. Nat will do the two interviews. Sarah will do a write-up on the status of the park. We will include photos to cover other events.
Duck Race The children’s art work has been judged. # 1 winner gets duck#1 in the race. The ducks have arrived. Bruce and Pat will take care of the numbering. The 500 certificates in color go on sale at the OCC Spring Fling May 19. Linda will write two articles for the newspaper.
Volunteer Training It was held March 22 in the evening at the library for about a dozen people. Sarah will be doing it again this summer.( Hopefully, I stay on my feet and make it to this one.)
Annual Meeting April 26 at the golf course. Tickets cost $15. $7.00 is subsidized by OMS (What good is an annual meeting if no one can afford to go) A short meeting, a buffet, and entertainment.
Executive Board Sarah Millette, Donna Sargent, Beverly woods, Martha Eldridge, Anne Ward, and Pat Jones. Second meeting will be Friday April 13 at 12:30-1:30 at OCC for lunch and informal discussion, my treat – no cost.
Clean-up Day May 5, 2007. Rec. dept. also. Get Selectmen’s approval for no cost at incinerator. Coffee and donuts at OCC in AM. Food at lunchtime, yes, but no details. Ask about bags and trucks.
Community Calendar Pat is developing a letter for all groups who have regularly scheduled activities to put on a calendar to avoid having more than 1 event scheduled at a time. More to come.
Next ORG meeting is May 1 at 10:00 at the Main Street Office. Next Board of Directors meeting is April 18. Much progress to report.
Respectfully submitted, Pat Jones
ORGANIZATION COMMITTEE MEETING
Minutes and Committee Report
March 6, 2007
10:00 AM
Members Present: Sarah Millette, Linda Littlefield, Donna Sargent, Natalie Peterson, Peter Waugh and Pat Jones, Excused: Ivan Burnell
Newsletters - Based on the number of newsletters distributed the first time, we will start with 300 of the spring newsletters. The Economic Restructuring Committee would like 100 of the first newsletter for the Economic Fair. Pat will talk to Jean about the cost. Sarah said that there is money in the budget for the printing. The next one is scheduled for the middle of May. Elizabeth will do an article on the Economic Fair. Linda will do a write up on the events scheduled around the duck race. Nat will do the two interviews. Sarah will do a write-up on the status of the park. We will include photos to cover other events.
Brochures - We need 50 more. Linda will keep checking to see that they are refilled around town.
Duck Race - Linda is working with the school art teacher on the poster contest. Judges have been selected. Prizes are being gathered. We want to have many of the posters displayed. The empty storefronts at Indian Mound were suggested for displaying the posters. Linda’s husband has volunteered to make wooden duck cutouts to advertise the duck race. Rubber ducks have been ordered to bring count up to 500.
Volunteer Training - It is scheduled for March 22 in the evening at the library. Sarah will handle the publicity. Sarah will be using the training CD’s from Main Street. She is planning to do another session in the daytime, possibly April 9.
Annual Meeting - Tentatively scheduled for April 26 or 27. Cost around $10. Sarah and Anne will plan it.
Newspaper Article for March. Check with Elizabeth.
Executive Board - Sarah Millette, Donna Sargent, Beverly woods, Martha Eldridge, Anne Ward, and Pat Jones. First meeting will be Friday March 9 at 12:30-1:30 at OCC for lunch and informal discussion, my treat.
Next ORG meeting is April 3 at 10:00 at the Main Street Office. Next Board of Directors meeting is March 21. Sue Simpson volunteered to do refreshments.
Respectfully submitted, Pat Jones
ORGANIZATION COMMITTEE MEETING, Minutes and Committee Report, February 6, 2007, 10:00 AM
Members Present: Sarah Millette, Linda Littlefield, Natalie Peterson, Peter Waugh and Pat Jones, Excused: Ivan Burnell, Absent: Donna Sargent
Newsletters
Jean printed 100 copies of our first newsletter. We need about one hundred more. Nat Peterson suggested that we mail a newsletter to our biggest supporters with a personal note. Good idea, Nat. We brainstormed a list of topics for the next newsletter which is scheduled to come out in early May.
Coming attractions
Duck Race Events – 7/7/07 Park Bar-B-Q Dunking Booth
Recent events
Pants Off Blizzard Festival Economic Fair
Articles
Board Member Interview – Jean Hansen Business Supporter Interview – Eric Tinker Progress on Park
Brochures
We have about 50 left. Linda is checking to see that they are refilled around town.
Ornaments
The Town Clerk – Tax Office is doing a good job of selling them. Linda is checking on refills there also.
Friend’s Cards
Sell at events. Another perk would be a link from our website for their business.
Duck Race
Linda is meeting with the school art teacher. She has established criteria for what the children’s artwork should look like, size, etc. The #1 duck will be a prize. Other prizes will include gift certificates. Bruce says he will continue to be our “waterman”.
Volunteer Training
It is scheduled for March 22 in the evening. Sarah is preparing the material.
Blizzard Events for Main Street
Wed Feb 28 – Fishing Derby, at Hodsdon Shore 9-2 Fri March 2 Teen Dance – money raised will be held for Skate Park Committee; they are putting it on. Sat Mar 3 Airplane rides, bonfire, turkey bowling 10-2 Hodsdon Shores
Newspaper Article for February. Check with Elizabeth.
Next ORG meeting is March 6 at 10:00 at the Main Street Office. Next Board of Directors meeting is February 21. Pat is signed up for refreshments.
Respectfully submitted, Pat Jones
ORGANIZATION COMMITTEE MEETING, Minutes and Committee Report, JANUARY 2, 2007 10:00 AM
Members Present: Sarah Millette, Donna Sargent, Linda Littlefield, and Pat Jones, Excused: Ivan Burnell, Absent: Natalie Peterson
Most of the meeting was spent going over the Resource Team recommendations for the Organization Committee. We have instituted many of the suggestions that they made. Sarah will take another look at the mission and vision statements to see if they can be shortened up. Completed work plans will be put into an abbreviated bullet format for daily use. We are working on 100% investment from the Board of Directors. We discussed at length what the benefits of being a friend of Main Street would be for $10. These will be typed on a label and put on the rest of our cards. We discussed looking into another brighter color for the t-shirts in the spring. Sarah is working on a volunteer training program.
Ornaments They will be left for sale in most of the places they are for sale in. We were talking about having a Christmas in July to sell to the summer people.
Brochures Linda is in charge of distributing them. Linda will check back at the end of the month to see when they need to be replenished. She will get them out to realtors.
Newspaper Article Elizabeth has agreed to do a monthly article. Sarah suggested that it start in January and include information from the Resource Team visit.
Duck Race Ducks are on still on back order. Linda will contact the school about children making posters for the race.
Newsletter No news on the newsletter. I will call Jean Hansen. Financial support End of year reminders were sent out to the last six unpaid pledges. We got a new 3 year pledge today
Business Recognition Sarah is setting up the ribbon cutting for January 8.
Park The Conservation Commission has given us $5000 for the greening of the park. Sarah is finishing up our end of the year reporting to the government. We discussed having an e-board meeting two weeks before the regular Board of Directors meeting. We are looking for a President Elect. January 17 is the date of the Chef’s Pants Off at the Brass Heart Inn.
Next ORG meeting is February 6 at 10:00 at the Main Street Office. Next Board of Directors meeting is January 31. We need a quorum for the by-laws vote. We may need to stop early if there’s a budget meeting.
Respectfully submitted, Pat Jones
ORG COMMITTEE MEETING, Minutes and Committee Report, DECEMBER 5, 2006, 10:00 AM
Members Present: Sarah Millette, Linda Littlefield, and Pat Jones, Excused: Ivan Burnell, Absent: Natalie Peterson and Donna Sargent
Ornaments Sale of the ornaments was discussed. 14 were sold at the Christmas. We are selling them for $15 each, 2 for $25 until Christmas to try to promote sales. They are now on sale at Twisted Scissors, Wacky Jacky’s, Kokopelli, and Tramway, as well as the Town Hall, the library, and Rines Antiques. Sarah plans to put an ad in the Conway Sun before Christmas.
Brochures Jean has printed one hundred of the revised brochures. Linda and Donna are in charge of distributing them. Linda will check back to see when they need to be replenished.
Newspaper Article Elizabeth has agreed to do a monthly article. Sarah suggested that it start in January and include information from the Resource Team visit. If anyone on the Board has not received a copy of the report, please notify Sarah.
Duck Race Ducks are on back order until the end of December. Linda will contact the school about children making posters for the race.
Sarah’s Evaluation In the Resource Team report it was suggested that it is time to do an evaluation. Sarah and I both filled out the Evaluation form independently, and met to discuss the results. The evaluation results were outstanding. Starting in January Sarah will be receiving $1.00 more per hour and 30 hours a week with two weeks vacation.
Newsletter Nat has given the articles she wrote to Jean Hansen for formatting. Sarah suggested using space on the Valuland flyer for our newsletter and other information on a regular basis. We are also going to distribute the newsletter to the same places Peter puts his recreation schedule and on the web site. It will be both sides of a regular size piece of paper.
Financial support Laconia Savings Bank has given us a check for $500. Elizabeth and I are making weekly treks on Monday afternoons to people and businesses who have not yet contributed to Main Street.
Business Recognition Sarah discussed plans for the ribbon cutting for the two or maybe three new businesses in the target area. Plans for sending Christmas greetings to financial supporters and volunteers. The list of names has been updated.
Warrant Articles Sarah has written two articles, one for 6,000 for the town support of the Ossipee Main Street Program. The other is for $10,000 for necessary work on our future office.
Park Sarah is approaching the Conservation Commission this Wednesday to get their financial support for the greening of the park. Next ORG committee meeting is January 2 at 10:00 AM at the Main Street Office.
Respectfully submitted, Pat Jones
ORGANIZATION COMMITTEE MEETING Minutes and Committee Report NOVEMBER 7, 2006 10:00 AM
DRAFT
Members Present: Sarah Millette, Donna Sargent, Linda Littlefield, and Pat Jones, Excused: Ivan Burnell, Absent: Natalie Peterson Most of the meeting was spent working out the details and finances of the ORG committee work plan including the Budget, the Speakers’ Bureau, the Newsletter, Getting and collecting pledges, donations, and grants, the Website, Volunteer Training and Appreciation, Fund raising by selling ornaments, Fund raising with the duck race, Setting up the Façade Improvement Program, Target area clean-up, and Developing and maintaining a brochure. Sarah will type the pages up and distribute prior to the Board of Directors Meeting next Wednesday at OCC at 5:30.
The chairman will contact Natalie to find out about the status of the newsletter. Improvements in the format of the Board of Directors meetings were discussed. In December we will expect to receive the reports of the committee chairperson prior to the meeting ( the Friday before ), so that members will have had time to read them.
Next ORG committee meeting is December 5 at 10:00 AM at the Town Hall upstairs.
Respectfully submitted, Pat Jones
MINUTES OF ORGANIZATION COMMITTEE MEETING OCTOBER 3, 2006 10:00 AM
Members Present: Sarah Millette, Natalie Peterson, Ivan Burnell and Pat Jones, Excused: Donna Sargent
The Ossipee Main Street Newsletter decisions were made. It will come out quarterly, with the winter edition being the first. It will be copied on both sides of an 11x17 paper. It will be distributed much the same way that the recreation schedule is. New committee member Nat Peterson said that she will be in charge of producing the newsletter. She interviewed Sarah Millette for the first edition. I later convinced her to interview our Volunteer of the Year and Board Member of the Year, rather than the President in the first one. Our Mission Statement and Vision Statements will be included. The advice of the Resource Team was that we should include a lot of photographs. Nat will bring what she has put together to the next ORG meeting. Anyone with suggestions as to what they would like to see included in the newsletter, please let us know.
Another page on our work plan is the responsibility for the budget. According to the structure set up, ORG and another committee will present their budget to the Board of Directors at the November meeting and the other two committees will present in December. So the whole budget should be ready for approval in January.
We set up the other pages of our work plan, which include the Speakers’ Bureau, Getting and collecting pledges, donations, and grants, the Website, Appreciation activities, Fund raising by selling ornaments, Fund raising with the duck race, Setting up the Façade Improvement Program, Target area clean-up, and Developing and maintaining a brochure. On November 7 at the next ORG meeting we will discuss the details of these pages. New this year will be to include budget receipts and disbursements for each page of the plan for presentation to the Board of Directors.
Next meeting is November 7 at 10:00 AM at the Town Hall upstairs.
Respectfully submitted, Pat Jones
MINUTES OF ORGANIZATION COMMITTEE MEETING SEPTEMBER 5, 2006 10:00 AM
The ORG Committee plans to do a Thank-you for our many dedicated volunteers, sometime in Early November or in January, probably for 25-30 people. Plans will be finalized in October ORG meeting. We have also discussed having an event to thank the people who have paid pledges; perhaps in the spring in the new building.
Christmas Ornament fund raiser Price is $20.00 and 2 for $30.00. Each one bought after that by the same person at the same time is $15.00 each. They will be for sale at the Sock Hop and OCC’s Fall Festival. We discussed running an ad with a photo in the newspaper when it gets closer to the holidays.
The rest of the meeting was spent going over the schedule for the Resource Team visit. Sarah has done a great deal of work setting up for the small group sessions. Unfortunately, many people are at work during those time periods. It is very important for everyone to attend the Sunday Reception and the Wednesday night pizza session, where the team shares their findings.
See you for ORG October 3 at
Respectfully submitted,
Pat Jones
Minutes of Organization Committee Meeting August 1, 2006 10:00 AM
Ralph Wurster was able to meet with us to discuss financial reporting and the budget process. Sarah will work on fine tuning the budget, now that we have some idea about our expenses and revenues. Ralph will discuss whether we should put some money in a CD with the B-O-D this month.
Christmas Ornament fund raiser They are really beautiful. Price is $20.00 and 2 for $30.00. Each one bought after that by the same person at the same time is $15.00 each. Each ORG member will be in charge of selling some Tax Office is selling them for us We plan to ask antique shops and realtors also. They are for sale at Grant Hill Antiques and the library.
We are now handling our own payroll for our employee. The town will be reimbursing us for the Employment tax money that we had to pay two times. Now we are paying our own.
Speakers’ Bureau Sarah and I went to the Rotary to talk about Main Street. We had a great time and a wonderful dinner. Elizabeth and Sarah went to the chamber. Elizabeth went to Roland Park annual meeting on their request and we got a new pledge. I went to the Lions in the spring. Let’s keep at it, and get our message out. Sarah is going to the Tamworth Economic Development Committee August 22. Elizabeth and I went to Maxfield Real Estate, but haven’t had any response yet.
Jean Hansen has made some wonderful cards to send out to second notice pledges. They have photos of the new things going on in our target area.
See you for ORG September 5th at 10:00. Pat
ORG COMMITTEE MEETING JUNE 7, 2006 5:30
The sign is ready for the office. David Shea will be asked to hang it up. We have been making our stationary on the copier from an original from the printer each time and it seems to work quite well.
2ND ANNUAL RUBBER DUCK RACE July 8 11:00, OCC beverages have a total of 325 ducks, still $5.00 Bruce B. numbered ducks call insurance company for event insurance and get more prizes. Still need to copy 25 more certificates on color copier.
Christmas Ornament fund raiser They are really beautiful. Price is $20.00 and 2 for $30.00. Each one bought after that by the same person at the same time is $15.00 each. Each ORG member will be in charge of selling some Tax Office is selling them for us We plan to ask antique shops and realtors also
Clean-up the target area Day May 6th 9:00 on It was great fun. We filled up the back of Roland Millette’s pick-up with bags of trash OCC provided the lunch. Hopefully we will have a clean-up the PARK day soon.
Pledge request letters went out last month response has been much quicker this year, people must be beginning to know what we’re trying to do. Each person who sends in their pledge gets a thank-you and a membership card for 2006. Sarah has been making up labels for the mailings.
The Old Home Week Committee has to raise thousands of dollars this week to pay Old Home Week expenses, so we will only be selling our items at events put on by our members and at the fireworks on the fourth. Ducks, sweatshirts, tee shirts, and Christmas ornaments. We have two card tables for easy set-up There will be a sign-up sheet at the next B-O-D. If a lot of people sign up, we can split the job into shifts. Events: Art Show Thurs July 6 10-2, OCC fair after the fair on the fourth, OCC turkey supper, and many people at the fire works.
ORG needs to find a new meeting time. ???
Good Luck to Allison and many thanks to Elizabeth Pat
February 7, 2006 11:00
We are still concerned about internet costs, looking for a better solution, too expensive for the little it is used. Beverly is still working on this.
We now have Workers Compensation Insurance, which is required by NH Main Street in their letter of agreement. This will be paid from Employee Benefits
We received a letter from IRS with five things we need to do to fix by our application by Feb 15. With Ralph Wurster’s help, it is done. However, we are waiting for the state to send back our amended Articles of Agreement with their stamp, so we can include it in the packet.
LOGO for sign in progress. Still nothing for stationary.
I reviewed the budget for 2006 which was passed by the Board of Directors at the January meeting.
Speakers’ Bureau. We had our first occasion to speak to a group, the Lions Club. If anyone knows of a group who would like to learn more about the Main Street Program, let the Organization Committee know.
Do we want to tackle organizing the clean-up activities this spring? This was not discussed, but will be at a later date. Pride Day is May 6 for GMCG, should we use that date also?
Christmas Ornament fund raiser We decided to use the smaller logo. Allison is calling to get more detailed information about the procedure and the cost, since we already have the design created by our artist. We will be using the money we raised to pay the initial charge for the sample.
We agreed to pay $40 toward the cost of 100 brochures to the Economic Restructuring Committee, and $20 toward a gift certificate to Eric Tinker from Valuland who has helped us out so much.
We need to get our Work Plan for all committees laid out by months to ensure that we are covering the whole year somewhat evenly. Some committees may want to consider adding to their plan which goes until December 2006.
Pat