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Executive Board & Committee Chair meeting, Thurs., July 13, 2006, Town Hall
Members present: Pat Jones, Donna Sargent, Anne Ward, Bruce Boutin, and Elizabeth Gillette Interim Director
The purpose of the meeting was to develop a Park Project Plan for full Board consideration on July 19. Anne Ward will get the park building key from previous owner so that the Board can tour the facility after they meet.
Meeting participants agreed the following:
Park Project Leader: Executive Director, Ossipee Main Street Program
Project organization should be done through two committees (1) Building and (2) Exterior (green space, parking & sidewalk). Each will be responsible for design, plan, schedule & budget oversight for respective parts of project; Executive Director directs all.
The plot survey by Jim Rines of White Mountain Survey will be done when he can get to it, Pat reported. He is very busy but will try to attend to this before long.
Simultaneous with the park project Main Street must work with Peter Waugh for a youth recreation area in town, as the park which will eliminate skate board space.
Regarding Exterior:
Design of park must be done as design of entire streetscape all town center sidewalks, lights & parking are compatible.
Park lighting must be durable & stable to prevent destruction as at Wolfeboro’s Cate Park; it must also emit no light above the horizontal.
Rines advises that concrete removal can start in advance of the survey.
Sidewalk must be planned with Town (Moultonville Rd. is Class V Town Road). Park must be planned so as to create no desirable skate board surfaces; handicapped access can be built from Dore St. parking spaces leading to Bandstand.
Economic Restructuring Committee is planning the “Inaugural Barbecue in the Park” on Saturday, Aug. 12 from 4-7 PM (rain date: Aug. 13). It’s requested that concrete removal begin only after Aug. 13!
Pricing, budget (per Anne’s research):
$5500 is estimate by Bob Hansen of Conway to break up, excavate & remove concrete $3500 (approx.) is estimate by Windy Fields Farm for loam & mulch Ossipee Aggregates will donate gravel for site as needed.
Ossipee Conservation Commission was approached for initial funds; they said they would consider a request for “greening” the property but only upon seeing written estimates and total budget. We plan to present request at their next meeting, Aug. 9.
After discussion it was proposed to recommend to the Board that Main Street fund $5500 for concrete removal beginning after August 13 as follows:
$5500 GOAL Reallocate Exec. Dir. Salary for July 2006 from Budget Organization Committee commitment from Rubber Ducky sales Economic Restr. Comm. commitment from Aug. 12 Barbecue (projected) (750) Reallocate Rent, Oct 1-Dec. 31; move office to new bldg Oct. 1(projected)
1450 Outstanding will be solicited from donors for park project.
Regarding Building: Renovation can and should begin as soon as possible once we check on procedure to remove any lead paint, building permit needed. Licensed electricians and plumbers should be used as necessary.
Proposed Members:
Building Committee: David Shea, Bruce Boutin, Dan Bicknell, Bill Grover, Donna Sargent, Joan Harrington plus others
Exterior Committee: Anne Ward, Pat Jones, Dave Senecal (Advisor?) & Design Committee Chair plus others
Respectfully Submitted,
Elizabeth Gillette Interim Director, Acting Secretary
Ossipee Main Street Program Board of Directors Meeting Minutes of June 21, 2006 Present: Pat Jones, Donna Sargent, Peter Waugh, Bruce Boutin, and Debbie Eldridge Meeting called to order 5:30, Pat Jones presiding.
Secretary Report Peter Waugh, Bruce Boutin, moved that we accept minutes, passed. Treasurer Report Treasurer reported a balance of $30,334.42. Program Director Report: As you know Allison is now in White Water, Wisconsin. Interim Director, Elizabeth Gillette is on vacation. Committee Reports Organization Duck Race July 8; at 11:00 on the Beech River, Annie Nichols Road will still be closed to vehicle traffic, walking is fine. Debbie Eldridge suggested Scouts selling lemonade on the tarred part near 16B. A list of prizes is now available. Ornaments are now for sale; $ 20.00 for one, $30.00 for two, and $15.00 for any additional ones. We are encouraging members to take some to sell or to place with willing merchants for sale (i.e. antique shops and realtors). Sarah Millette has information on a shadow box in which to display the ornament. Individually made, they will cost $60.00 or $70.00, and would make a special gift. Pledges: It is very important for Board Members to pledge what they can afford, it is also important for you to get two pledges each. Each year we should add names to our list of pledges, so that we do not run out all on the same year. I will be sending out a second letter toward the end of July as a reminder to those who have not paid yet.
Promotion: Article in Old Home Week paper. Newsletter almost ready to go. Promotions needs to link with other groups, such as Chamber. Debbie asked questions about the Director’s job and about the goals of the promotion committee. She was given the committee booklet.
Economic Restructuring: Discussed raffling off a big item, such as a snowmachine, or having a Bar-B-Que for a fund raiser.
Design: Park paperwork has been signed. We need a park committee to begin detailed planning. The grain elevator for the float is coming along well. Sunday , July 2 will be decorating day for the float at the town garage.
Other: Send committee minutes to web site. This is very important, so that people will see that we are working hard for our community.
Work Schedule for selling our wares during Old Home Week: Please volunteer if you are available even for a short time. We will be selling duck certificates, t-shirts, sweatshirts, and ornaments. After parade at OCC Fair: 11-2: Pat and ? Fireworks: 5-7 Elizabeth and Pat, 7-8:30 Bruce and Dan Art Show: July 6 10-2 : Pat and ? Also at the Sunday evening concerts. ? and ?
Adjournment 6:50 Bruce Boutin and Peter Waugh Thanks to Peter for coffee and cookies. Have a safe and happy Fourth of July Pat
Ossipee Main Street Board of Directors Meeting Minutes Wednesday, May 17, 2006
Pat Jones called the meeting to order at 5:30 PM. Present were: Allison Lodge, Donna Sargent, Sarah Millette, Anne Ward, Bruce Boutin, David Shea, Bill Grover and Elizabeth Gillette who took minutes for Beverly Woods who was excused.
Pat reported Police Chief Rick Morgan said no permit was needed for the July 8 Rubber Ducky Race.
Pat asked for hands of how many received minutes of last meeting by e-mail; few did, so e-mail addresses were collected for confirmation. EG will contact missing members for their correct e-mail addresses. Pat distributed current Board member list.
Bruce moved, and Anne seconded, that we approve April 19 meeting minutes as written; motion passed.
The Treasurer’s Report by Donna reflected a balance of $17,796.62 as of May 3 (the date through which Ralph had information), but Pat reported that the balance as of May 17 is some $14,000. Pledge requests for 2006 have gone out and early returns are coming in well, with some donations above that pledged.
There was discussion about the new, revised format of Treasurer reports; Pat urged every committee chair review them, as well as their respective committee numbers, and give feedback to Ralph of any changes necessary. Bill requested that the report include the yearly Budgeted amount for each category, plus a month’s income and expenses and year-to-date totals. Pat asked Bill to talk directly with Ralph to see if this change could be made.
Sara moved, Anne seconded, that the Board accept the Treasurer’s Report for audit; as discussion ensued the motion was withdrawn by Sara and Anne. Donna pointed out every non-profit needed a Treasurer’s report for audit in the event an audit is forthcoming. Bill moved, Bruce seconded, to table this matter until a meeting with Ralph can be arranged to correct committee numbers in present report which are inaccurate with respect to the Economic Restructuring Committee of which Bill is treasurer. The motion passed.
Allison reported on the Meredith conference with Jane Jenkins of Boulder, CO, speaking on branding, which she, Pat and Bruce attended. She distributed a handy leaflet that Plymouth issued, listing businesses and phone numbers and stressed it would be a nice, useful handout for Ossipee that businesses could stack as give-aways on counters. It’s a fast way to promote local merchants.
Main Street’s Old Home Week float will reflect the theme “Return to our Roots” by celebrating the past. All interested in float work should contact Allison. Harry Merrow has advised that Annie Nichols Road may remain closed for the July 8 Rubber Ducky race. This is really a good thing for the safety of the people walking on the road.
Allison hopes to help the new owners of Chat n Chew restaurant apply for grant money to restore the old Center Ossipee railroad station.
Allison will attend the June 6-9 Main Street meeting in New Orleans for which she received a $500 scholarship from NH Main Street. She reported that she will temporarily chair the Promotions Committee. She has recruited Eric Tinker to help on Promotions from the Economic Restructuring Committee.
Her debit card is in use; The office sign is nearly done – it must be re-coated for weatherproofing; it should work on our new building.
The Main Street awards ceremony will be on Monday, May 22, with a reception from 5-6 PM and the awards afterwards. Theme: The Magic of Main Street; costume is possible but dress-up recommended.
Organization Committee report by Pat said rubber duckies are in; each Board member should sell at least ten (10 adoption certificates were given to each person present). Prizes will be local merchant offerings: from OCC’s 2 Turkey dinners to Indian Mound Hardware’s Women’s tool gift box. Pat expects 8 or so prizes. Pat will notify non-attending members of their responsibility on duck sales.
Pat reminded that all Board members should pledge Main Street donations. She also said each member should recruit two new pledges – and can check with Pat to see if a potential pledger is already a supporter. She passed around a note Ruth Bodurtha sent in with her pledge thanking Main Street for the good work.
It was suggested the Promotions Committee could create the Plymouth-style pocket business list, as much info on Ossipee businesses has already been compiled; Bill said the Chamber is revising a new Greater Ossipee area booklet to be ready by July 4 and it has many contact numbers as does the Economic Restructuring Committee.
The Economic Restructuring Committee report by Bruce said they want to work with Allison to set up and sustain a good resource Library in the Main Street office. He also asked if every Chair could have a set of keys to the office so entry was possible as needed. Bill moved, Sarah seconded, that a set should be so distributed. Motion passed.
Bruce said March 24, 2007, is the date of the next Economic Fair. There was discussion of how the ER Committee should allocate funds for its events vs. General Fund. Pat stressed ER should do fundraising as all committees do, in addition to raising funds for its activities. The Organization Committee plans to set up some kind of loan fund for local businesses with their profits.
Donna pointed out we need to cover projected budget shortfalls if any and also set a firm fundraising target above the operational budget – say $15,000.
Bill, Treasurer for the ER Committee, questioned ER financials shown in the Financial Report; he pointed out that Design donated two sweatshirts for Independent Color Press which should be credited back to Design. Pat agreed that Ralph has to know if deposits should be credited to different Committees, and that a clear process needs to be in place for crediting/debiting committee-to-committee transfers.
The Design Committee report by Anne said more T-shirts were ordered in youth sizes, and in Adult small and X-Large. She attended the monthly Greater Ossipee Chamber of Commerce meeting at Exit Realty, West Ossipee, and will do so again on June 5 at 5:30 PM when detailed plans for Winter Carnival will be reviewed.
Anne met with Dana Hall to discuss Center Ossipee Main Street park plans as the landowner is expected to soon sign over the property to the Town. They agreed concrete removal was a big job for which Dana will give us a cost estimate. Monitoring devices will remain in place.
The Main Street July 4 float may include a replica of the grain tower or train. Dress of paraders should be old-fashioned. She is still searching for live music for the float. We’ll use the occasion to inform people of the Winter Carnival Feb. 24-Mar. 3, 2007, which is scheduled to be a big event (bean supper, turkey supper, daily breakfasts, antique airplanes, art shows, etc.). Bill said the Chamber was focused on getting area businesses and civic groups to join in and share in the work as well as ownership.
Committee minutes are still not reaching Beverly as they should. Pat stressed it’s important to record our meetings via the website because it is the only way to inform the public of our ongoing work.
Elizabeth suggested the local Shriners and Masons could contribute talents in making the park and restoring the building; There was discussion about getting many involved – from kids painting murals to helping with work. Our carpenter, Dave Shea, could supervise work and teams.
There was a query as to whether Allison had contacted volunteers who signed up at the Economic Fair – have they been contacted and joined committees? It was urged that Allison review that list for new recruits.
Pat will ask someone to take minutes at the next Board meeting on June 21 when Beverly cannot be present.
The meeting was adjourned at 6:50 PM.
Respectfully submitted,
Elizabeth Gillette Acting Secretary
Ossipee Main Street Program Board of Directors Meeting Minutes of April 19, 2006
present: Beverly Woods, Pat Jones, Allison Lodge, Donna Sargent, Peter Waugh, Bruce Boutin, Elizabeth Gillette, David Shea, Dana Crocker, Anne Ward, Bill Grover, Joan Harrington Meeting called to order 5:30, Pat Jones presiding.
Dana Crocker: came to speak about cleanup day, and he brought pictures and plans for gazebo he made in S. Paris park; he offers plans for our use.
Secretary Report Peter Waugh moved that we accept minutes, Bruce Boutin seconded, passed. Treasurer Report Peter Waugh moved that we accept report for audit, Bruce Boutin seconded, passed. Committee Financial reports - we need to improve the format for the presentation of the figures to make the reports more straightforward to read. Ralph has been working on it but could not attend tonight due to health problems.
Program Director Report: Directors' Retreat: Subjects of interest: stress management, working with board members and volunteers. She reports the best part was ability to build relationships with other directors.
Economic Fair was a great success. New volunteers for Ossipee Main St from fair, Allison has set up 3 meetings with new volunteers.
Allison went to Littleton's tech visit to see what we might expect to get from tech visit. Bruce Baker consulted on window displays.
Award nominations - Allison made a few Excellence in ... awards nominations. The awards will be announced at the end of May, she encourages all to attend.
Promotion Strategies workshop 5/3/06, free in Meredith, sign up now. Software training is tomorrow. National Main Street conference, Allison leaving 6/3, back 6/9. Allison applied for scholarship for $395, will be getting that. She will share a room to save $. Andrea D has resigned from committee leadership, let's thank her!
Committee Reports Organization: Duck Race July 8; ornaments ordered; Board of Directors insurance in place Promotion: wants article for Old Home Week paper. Economic Restructuring: plastic bags with Ossipee Main Street LOGO. Design: update on park.
Information Sharing from attendance at workshops and conferences Send committee minutes to web site. Other: need help getting copy machine Adjournment 7:00
--submitted by Beverly Woods, secretary
Minutes of Board Meeting 3/22/06 (Updated 4/06)
Meeting called to order 5:30, Pat Jones presiding.
present: Pat Jones, Ivan Burnell, Beverly Woods, Bruce Boutin, Elizaberth Gillette, Donna Sargent, Andrea Didonato, Ralph Wurster, Peter Waugh, Anne Ward, Allison Lodge, Glen Ohlund, Lucy Wiseman
Results of town meeting: we got $5000 for the Ossipee Main Street Program, and purchase of land for the park was approved.
Discussion of areas of concentration for the tech visit in September: Glen suggests we may want consultants with experience in towns with large influx of summer residents, someone with design background, business recruitment, and resource attainment skills.
Proposed cleanup date for park area: May 6, pending clearance of ownership.
Secretary report: Ivan Burnell moved we accept minutes, Peter Waugh seconded, passed.
Treasurer Report: Ivan Burnell moved, Bruce Boutin seconded, that we file report for audit. Passed.
Program Director Report: Allison Lodge reports that a version of the ornament design is done. Allison will person the table at economic fair to sell Main Street T shirts and sweatshirts. Anne & Andrea attended Destination Creations worksho. May 3 Keene, there will be a workshop on image building & branding, free, we need to know soon who wants to go, contact Allison. Manager's retreat 4/3-4/5, Allison gone that Wednesday. Allison asks for a credit card, possible secured? to more easily manage expenses. [Update: Northway advised debit card, which Allison plans to get.]
Ivan Burnell moved Donna help Allison get a card of some kind. Peter Waugh seconded, passed.
Pat asks if there is scholarship $ available for the national conference in New Orleans. Allison is applying.
Committee Reports:
Organization: ornament progress. sarah passed out task spreadsheets to each committee so we can have an overview of activities. also a budget sheet was distributed.
Promotion: still working on newsletter. Discussed whether it would be worthwhile to get nonprofit mailing status.
Economic Restructuring: Economic fair was a big success, Bruce Boutin working on getting bags printed.
Design: now selling sweatshirts, t shirts, working towards park design.
Information sharing from conferences: at local board leadersip program, a speaker stressed importance of insurance.
Bruce Boutin moved that Pat Jones and Bill Grover research insurance costs, and pay out of contingency costs. Peter Waugh seconded, passed. [Update: they met and agreed best price is the company we are currently using.] Pat will apply. Bill Grover nominated as board member by Peter Waugh, Ivan Burnell seconded, passed.
upcoming dates, 5/22 awards program for state Main Street Program in Concord. 6/4-7 nat'l main street conference in New Orleans, Allison will attend. 8/29 board leadership meeting 9/12-13 resource team visit 10/25 NH Downtown conference in Portsmouth
Next meeting will be 4/19 at 5:30 pm.
Committees should bring budget info and scheduling. Each committee should send monthly report to Beverly.
Meeting adjourned at 6:55.
--submitted by Beverly Woods, secretary
Minutes of Board meeting of 2/15/06
Meeting called to order 5:30 pm by Pat Jones. Attending: Pat Jones, Allison Lodge, Anne Ward, Donna Sargent, Beverly Woods, Martha Eldridge, Andrea DiDonato, Bruce Boutin, Ivan Burnell. Jean Harrington, Sarah Millette, Debbie Eldridge.
Our next scheduled meeting conflicts with Town Meeting, so the next meeting will be March 22 at 5:30.
Minutes: Bruce Boutin moved that the minutes of the previous meeting be accepted, Ivan Burnell seconded the motion; passed.
Treasurer's report: Motion to accept treasurer's report made by Beverly Woods, Bruce Boutin seconded, passed.
Allison Lodge: Program Director's report: Destination Creation workshop will be March 15th. We have some people who will atteend. Christmas ornament fundraiser: design + costing in process.
Amended year end financial reports were distributed. Current month report shows Design Committee in the red because of cost of sweatshirts. Sale of the sweatshirts is anticipated, resulting in a positive balance.
Design Committee report: Anne Ward, we plan a winter carnival in February or March 2007. Letterhead: several variants were circulated, Bruce Boutin moves we accept the smaller letterhead. Ivan Burnell seconded. There was a bit of discussion re design tweaks. Motion passed.
Pat: Organization Committee report. IRS status: today was deadline, we heard a letter from them, 5 items that need further explanation. We have to amend our articles of agreement with state, and we need to approve the change. Ivan Burnell moved that we amend, Anne Ward seconded, motion was approved. Most things IRS wanted are simple: what are "patron members," how do you become a member, etc. They wanted actual budget sheets, all materials will have been provided once tonight's info is provided.
Organization Committee will coordinate spring cleanup activities around town.
Economic Restructuring Committee: Bruce Boutin mentioned the date of Economic Fair, 3/25, 10-2, mentioned the possibility of Main Street shopping bags.
Promotions Committee: holding off on brochures so they don't duplicate other brochures. Martha Eldridge will meet with PSNH tomorrow re streetlights.
Next meeting we hope to have Glen Ohlund to help us begin planning for NHMS resource team visit, which will take place on Sept. 10-13.
The meeting was adjourned at 6:56 pm.
--submitted by Beverly Woods, secretary
Minutes of Board meeting of 1/18/06
Meeting called to order at 5:30 pm. Pat Jones presiding. Board Members Present: Pat Jones, Donna Sargent, Anne Ward, Andrea DiDonato, David Shea, Peter Waugh, Bruce Boutin, Beverly Woods, Joan Harrington, Also attending: Nancy Curtiss, Sarah Millette, Marie & Ed Walters. Excused: Ralph Wurster, Allison Lodge, Martha Eldridge.
We welcome several members of the garden club in attendance.
Peter Waugh moved Bruce Boutin seconded that we accept minutes of the previous meeting. Passed.
Anne Ward, Design committee report: Sweatshirts have been made will be sold at snowmobile rally & economic fair. Anne has brought in the sweatshirts, and also a Purchase & Sales agreement for the land at the center of town at $65000. Condition: Park to be dedicated to the current owner's parents. We need signatures for warrant article to buy this land.
Treasurer's Report: handout was distributed.
Allsion's Report: handout was distributed.
Committee Reports: new letter of agreement for 2006 with NH Main Street, requires workmen's comp insurance. Bruce has approached Dunkin' Donuts re sponsoring insurance, 1800/year. Membership cards: some new people, Pat has cards for them.
Speakers' Bureau: Pat spoke at Lions Club about Main Street.
Beverly: we should have a Sponsors page on website.
Re budgeting with NHMS, questions re money allocated for committees: under their system, can't be carried forward unspent. Therefore money should be left assigned to committees that is unspent so it does not disappear.
Peter Waugh, moved to accept amended budget. Beverly Woods seconded, unanimous voice vote passed.
Promotion committee: still working on newsletter. Peter can send in any releases recd by noon wed. Old Home Week will be 7/1-9. If Main Street wants to sponsor or co-sponsor events let's think about that now. Theme will be chosen at end of April.
Discussion of snowmobile rally marketing, parking will be behind McDonald's.
Economic Restructuring Committee: met 1/12, with Allison. Discussed draft letter to exhibitors that have agreed to come to Economic Fair asking what they will need to set up, contacts on committee will send letters.
Garden Club will provide flowers; thanks to the Garden Club!
Affordable Health Insurance: HSA Bank has health care savings accounts, information will be made available at the fair. Committee agreed that refreshments at Economic Fair should be free, Eric Tinker has volunteered to provide refreshments in the past, he will be contacted.
On 1/31 Pat can take some people to an event.
Farmers' Market is planned for growing season. Committee supports the acquisition of land for park.
Donna moves the officers sign the new agreement, Peter Waugh seconded, passed.
Election of officers, expiring board terms: all board members whose terms expire have agreed to stay on -- Dave Senecal, Beverly Woods, Mark McConkey.
Anne moved to renew these board members for another 3 years, Peter Waugh seconded, passed.
Slate of officers the same: Beverly Woods moved, Peter Waugh seconded, passed.
Streetlights -- all 3 precincts have said yes to the new streetlights.
Pride Day: Green Mt. Conservation group -- May 6th, topic: cleaning up the rivers and ponds. Beech River needs some cleanup, we may want to get involved. Parks could use some cleanup as well.
We need to consider possible topics for tech assistance visit in September. Discussion and polling of board members: which topics do we think would be most crucial to our efforts? We need to finalize this within next 2 meetings. Possible topics drawing most attention included: Business Expansion and Retention, Heritage Tourism, and others.
Beverly Woods moved to adjourn, Bruce Boutin seconded, meeting adjourned at 6:50 pm.
--submitted by Beverly Woods, secretary
Minutes of Board meeting of 12/21/05
Meeting called to order 5:30, Pat Jones presiding.
Present: Allison Lodge, Ralph Wurster, Anne Ward, Pat Jones, Bruce Boutin, Peter Waugh, David Shea, Ivan Burnell, Elizabeth Gillette. Excused: Martha Eldridge, Donna Sargent.
Peter Waugh made a motion to approve minutes of the previous meeting, Bruce Boutin seconded, passed.
Elizabeth Gillette is making a display for the Christmas Fair about Ossipee Main Street, and will do same for our next meeting.
Allison's report: resource team from state program will be available; NHMSC pays for this, 200 hours+ of professional assistance for evaluating our town's assets and needs. The dates will be September 10-13th, 2006.
Allison proposes that we assemble a welcome packet for new volunteers and establish processes to meet with volunteers to assess their skills, etc.
Committee Reports:
Organization Committee met 12/6: final discussion of duck race: profit $290. We are paying $60/month for internet, we need something less expensive. Insurance: Hartford will bill us 6 months at a time, which will help with our budget. Pat called Ossipee Insurance and was told we need coverage for: workers comp $391, directors' & officer's liability is $825; these are on top of other rates.
Bruce asked CN Brown to sponsor some insurance costs. They responded they don't have $ in their budget for this, though we can ask again next year. Bruce is trying to contact someone to ask at Irving. Ideas and suggestions are welcome. Total per year is $1716.
IRS status: they estimate it will be another 2 months before we will hear from the IRS re our 501(c)3 status.
We've paid our annual NH tax of $25.
Evaluation forms re Allison's job performance were submitted and read. Most people who responded felt Allison's performance was up to what was expected. Her pay will go up $1 per hour.
Ossipee Main Street Logo: Pat has made a drawing for a logo for letterhead.
Pat mentions we have some unpaid pledges. Those of us who know some of these folks will check in with the pledgers who have not paid.
Promotion Committee: Peter Waugh reports he and Martha have been working on a newsletter, waiting on logo and some other details. Pat asks how and to whom we would distribute it? Peter says we can leave it out in various locations. Beverly will contact Peter or Martha regarding helping with newsletter layout in January.
Economic Restructuring committee met Thurs 12/1. Met with Denise Roy Palmer from WEDCO. 4/22 alternate date in case of snow. Allison has been in contact with MicroCredit as well. The committee welcomes a new member: Dan Bicknell. Meetings are on first Thursdays, 7 pm. Next meeting will be on 1/6/06.
Design Committee: Anne brought in the artwork for the large logo for sweatshirts and other places where a larger more complex graphic would be OK. Anne also reports that we have been given a price by the owner of the 3 lots in the center of town: $65,000 for the 3 lots and the building. We would like to see this become a park. Discussion of how best to get signatures for a petition and support for a warrant article for Town Meeting.
3 new members: will attend next meeting of Design Committee: TBA.
We have been asked to provide a speaker for the Lions Club.
We need to do more publicity to keep residents informed of what Main Street is doing.
Streetlights: Ctr. Ossipee has agreed, other fire precincts will review proposal.
At our next board meeting, we will review our new letter of agreement with NH Main Street. Glen Ohlund from NH Main Street will probably attend the meeting. Before that meeting we hope to have a list of possible topics for the tech assistance visit to address, and a copy of the new letter of agreement for board members to review.
Bruce Boutin moved to adjourn, Ralph Wurster seconded. Meeting adjourned at 7:04 pm.
--submitted by Beverly Woods, secretary
Minutes of Main Street Board Meeting on 11/16/05
Meeting called to order at 5:30 by Pat Jones.
present: Allison Lodge, Pat Jones, Martha Eldridge, Ralph Wurster, Peter Waugh, David Shea, John Swanson, Bruce Boutin, Joan Harrington, Elizabeth Gillette , Ivan Burnell, Beverly Woods.
The minutes of the October meeting were accepted.
Treasurer repor:t bal 28,952.23. insurance 1885? allison's report: financials have to be included in her monthly report. pat: eval forms available must be in 12/1.
Insurance quotes for the Main Street organization were discussed: Currently we have a quote of 1885/year, not including extra charges for any events. Perhaps we can get sponsors for insurance for events?
Ivan moved that each group or committee carry insurance burden for special events if necessary. Martha seconded. Passed voice vote.
Discussion of insurance coverage, covering board members from liability in case of any problems, lawsuits, etc. Consensus is we need insurance, we need to find sponsors for this additional cost, Bruce says he'll ask Irving Oil.
Membership cards: Pat brought some in, cards will be good through 12/06.
Promotion Committee: newsletter? Logo?
Peter Waugh mentions need to publicize events better, says events in by noon on Wednesday can be sent by him to the papers. Robin Hayes, town columnist -- might be of help. Some discussion on options for getting more publicity for Main Street activiteis. Peter Waugh has blank forms for public service announcements.
Economic Restructuring committee: met 11/3. Good attendance, but change of meeting time planned to get more attendance. Donna Sargent came in & spoke re MWVEC council, there's also microcredit, USDA has grants and loans available for both businesses and low income ressidents' housing. ER com plans to get info easily available in one place, 3/25, 4/8 or 4/22. ER committee is planning an Ossipee Economic Fair, could use some help from the Promotions Committee.
Ivan burnell moved any complaint about anything realted to Main Street must be presented in writing to the board; complaints will be answered in writing. Seconded by Joan Harrington and passed.
Motion to adjourn by Bruce Boutin, Ivan seconded, meeting adjourned at 6:50.
Next meeting: 12/21 at 5:30 pm.
--Beverly Woods, secretary
Ossipee Main Street Board of Directors, minutes 10/19/2005 present: Peter Waugh, Beverly Woods.Pat Jones, Donna Sargent, Martha Eldridge, Bruce Boutin, Allison Lodge, Andrea DiDonato, Anne Ward, Bruce Seward.
Pat called meeting to order 5:40 p.m. Committee reports:
Design Committee: met with artist re logo. Currently logo in process, 2 versions, one for larger uses and one for small. A mix of sweatshirts and Ts will be ordered. Events that may be good for marketing were discussed.
Economic Restructuring: meets regularly, first Thursday of each month. A physical walk of the target area has been completed. Want to compile a list of artisans, though NH League does not list anyone. Chamber of Commerce relocating into target area. $31was raised from the turkey shoot.
The board had a discussion of record keeping of committee raised monies.
ER also wants someone from WEDCO to come speak. Pat mentions that Ossipee is in MT Washington Valley area rather than WEDCO. Donna is Ossipee Rep.
Beverly suggested all Ossipee artisans be included, not just target area residents.
Promotion Committee: also got $31 from turkey shoot, which was divided between 3 committees. Peter got quote for 5000 community calendars, a bit less than $1 each. Promotion wants to do a business directory, will coordinate with ER committee re that project.
Bruce Seward asks if there is any way the Halloween Train can get brought under our umbrella, he is having trouble getting insurance to cover it.
Peter re insurance: he has been researching insurance possibilities for us. Still waiting on quotes.
Allison: work plan: some committees have not done yet, Everyone please get them to Allison by end of next week.
Meeting adjourned 6:10 p.m.
Ossipee Main Street Board Meeting Minutes 9/21/2005
attending: Pat Jones, Beverly Woods, Alllison Lodge, Donna Sargent, Martha Eldridge, Bruce Boutin, Ralph Wurster, Anne Ward, Jean Harrington, Andrea DiDonato, Peter Waugh, David Shea
Excused: Ivan Burnell.
Pat called meeting to order at 5:08 pm.
Flowers were presented to Allison on behalf of ORG and the selectmen.
Donna made the Treasurer's report. Each committee has $600 except ER has 500 + promo has 640. Motion to file for audit by PW. Martha 2nd. passed on voice vote.
Committee Reports:
The Organization Committee : has met 3 times, many projects in process. Meetings: 11:30 first Tues. of every month. Need to collect pledges. Membership cards -- ? Bruce moved that there be mem cards distributed to committee & board members & donations, dues of $10 waived first year, Peter Waugh 2nd. Passed.
Allison is working on her job description.
Bruce raises point that other committees can also collect pledges.
Website: Bruce suggests email link, Allison has open house info she would like posted, Beverly invites all to send any electronic documents they want posted.
Rubber Duck race 11/12. Proceeds will go to Xmas ornaments for next year. Donna says we need more ducks.
Promotion Committee: brochure for Visitors' Center. Cotton Valley RR, 10/29 Haunted Train Ride, they need 20+ people to help. Ride starts at 6 or 7 and runs after dark. Fundraiser: PW offered Turkey Shoot concession, 10/1, 10-2. A number of board members volunteered. Same Day as Harvest Fair. PW: Events calendar: could be fundraiser. Banners: waiting for logo so we can get quote.
Bruce: Economic Restructuring committee has updated membership list. Working on list of artisans in target area. Model T snowmobile Rally will happen for a 2nd year in a row, Feb. 06. Discussion of booth possibilities.
Design Committee: Allison Work plan. Parking & Traffic Survey. Sidewalk & parking possibilities at several locations. T shirts: slogan: "A Traditional Way of Life." ?
Streetlights: Martha: SmartStart through Public Service can get us new lights without big cash layout.
NH Main St. Conference: Oct 25 in Meredith, $50 for members, we get 1 or 2 free tickets. reg less before 10/18
PW suggests com mtgs happen after board meetings, save on gas.
We will trythat at the next monthly meetin,g 10/19.
Move to adjourn, seconded, meeting adjourned 6:10 pm.
Main Street Board Meeting minutes, July 2005
The meeting was called to order by Pat Jones at 5:05.
Minutes: discussion: Ivan Burnell moved approve minutes, Peter Waugh seconded, passed. Pat asks that minutes sent out in email before meetings.
2: Treasurer's Report, Donna:$ 29,372.38 bal.
3: Allison Lodge, our new director: intro. Allison will meet with property owners 8/17, 5-9. We'll need to serve food. Meeting will be at OCC. Develop work plan for year.
4. Office -- progress report. Peter Waugh Q: does Allison have hours? Allison states: mostly M-W 10-3. Hope to have office done by 9/1.
5. 501c3 should be finished today by Ray Boutin.
6: Committee Membership: Allison. Design met last night: fundraiser? Many ideas. Peter Waugh reports ValuLand interested in dunk tank fundraiser 8/6. Peter also states town hall bldg booked way ahead, so check before scheduling anything here.
Pat mentions each committee may be doing fundraiser once a year. Meeting times:
Economic Restructuring committee : 1st Thursday of every month, 8/4. 7 pm PR committee : 1st Wednesday: 5 Design committee : 2nd Wednesday: 5:30 Organization committee: Wednesday 10 AM 8/3, 1st wed.
Float: great job.
other: Beverly Woods reports she could not buy computer authorized at last meeting, pending Main St. providing specs necessary.
Ivan moves Ralph, Allison, Pat, Beverly, will meet to decide computer, Beverly moved to amend the requested authorization amount $1200, Peter Waugh seconded, motion passed.
Furnace/heating issues for office: we need someone to look at furnace before the heating season.
Bob Rivera expressed concern about framing office, needs to be done before any electrical work. Donna proposes building committee.
Martha says we need to prebuy or lock in some fuel price.
Bob Rivera will meet with Allison beginning of next week re office remodeling plan.
Bruce Boutin, Economic Restructuring committee - can Allison share info for other committees? Allison says she can.
Ivan moves to adjourn, seconded, mtg adjourned 6:05.
submitted by Beverly Woods, secretary
June meeting minuites:
main street mtg called to order 5 pm by Pat Jones.
absent: Bob Rivera, Mark, David Senecal
Donna: program director search. Second round of interviews was held today.
Peter Waugh asks everyone to check with him to make sure the room is available before scheduling meetings.
David Shea reports on office rehab. He has made it in one day, asks about the electrical updating that needs to happen.
Peter moved authorize Pat to expend up to $500 for materials for electric etc.
Anne moved authorize Beverly to spend $600-$1000 for a computer, monitor, & printer. Seconded and passed on a voice vote.
Promotion Committee: Float meeting Iron Kettle at Saturday, 7:30. Contact Andrea 539-2129. The parade is on the 4th, Dorrs Corner by 9 am.
Eco dev: Michelle, bruce, Elizabeth Gillette, Mark McConkey, Bill Grover. Next Mtg tentatively 7/7 at 7 pm here. Presentation idea: speaker. They'd like website to be appealing to businesses.
After Old Home time for community mtg to get people hooked up with committees.
ED com. asks other committees to coordinate fundraising with them if possible.
Next MS training: business plan. All committees will be involved. Date TBA.
Design: Anne, Ralph, Dagny, John Swanson would like to join. Had mtg 6/14.
Discussion regarding the purchase of land in the center of town for a park.
Ralph has inventory of historical buildings in the target area. Beverly will get all her pics to Ralph.
Org committee: Pat, Ivan, Ronnie Rogers, Donna. Has not yet met. Meeting date after Pat has had a chance to send app to IRS.
Board meetings open to public, only board members to vote.
Donna: treasurer's report: $27,053.93, we've spent $500.
Peter moved to accept t report + minutes, Ralph seconded. Bruce moved adjourn, Peter sec.
next meeting 7/20 at 5 pm.
Meeting adjourned 6:10.